Strategic Executive Assistant to CEO | Remote & AI-Savvy

Hiresur; Santa Fe Capital; Remote; ARS 91,155,000 - 136,732,000; Full time

Benefits offered by this job

15 days PTO

100% remote (LATAM-based)

Full-time role with US time overlap

Direct impact alongside founder

Job summary

Hiresur is seeking an Executive Assistant to the CEO for a remote, fast-moving legal-tech startup focused on estate planning for attorneys. You will support both business and personal logistics, anticipate needs, and act as a thinking partner who drafts options for responses and keeps the CEO's headspace clear.

Your responsibilities include owning the CEO's inbox and calendar across time zones, coordinating travel, conferences, and vendor communications, and handling confidential information

Qualifications

• Proven experience as an Executive Assistant, or strong related experience.
• Real travel-planning chops for complex itineraries.
• Sharp organizational and time-management skills.
• Proactive, flexible mindset; acts before issues arise.
• Comfort using AI tools for research and problem solving.
• Strong written and verbal communication with a professional tone.
• Proficient in Google Workspace and similar productivity tools.

Responsibilities

• Own the CEO's inbox: triage, prioritize, draft responses, manage headspace.
• Manage calendar across time zones; schedule and resolve conflicts.
• Handle end-to-end travel: flights, hotels, cars, rewards.
• Coordinate conference prep and logistics for ~10–12 conferences/year.
• Outreach to vendors and organizers; not client-facing calls.
• Liaise with internal/external stakeholders and household manager.
• Handle business admin and personal logistics to cover both sides.
• Spot repetitive work and help automate or systematize it.
• Take on special projects with AI-based research and recommendations.
• Maintain confidentiality with discretion.

Skills

Executive support

Travel planning

Time management

Proactive mindset

AI tool usage

Professional communication

Google Workspace

Tools

Google Workspace

Notion

Job description

Hiresur is seeking an Executive Assistant to the CEO for a remote, fast-moving legal-tech startup focused on estate planning for attorneys. You will support both business and personal logistics, anticipate needs, and act as a thinking partner who drafts options for responses and keeps the CEO's headspace clear.

Your responsibilities include owning the CEO's inbox and calendar across time zones, coordinating travel, conferences, and vendor communications, and handling confidential information