Executive Assistant to CEO - Remote AI-Powered Ops Partner

Aon; Santa Fe Capital; Remote; ARS 91,155,000 - 136,732,000; Full time

Benefits offered by this job

15 days PTO

Fully remote LATAM-based role

Direct impact on operations

Job summary

Unknown company seeks an Executive Assistant to support the CEO in a fast-paced, remote legal-tech startup. You will manage emails, calendar, travel, and conference logistics while coordinating with vendors and stakeholders across regions.

Role requires proactive problem-solving, strong written/verbal communication, and comfort with AI tools and Notion. LATAM-based applicants welcome with US time overlap.

Qualifications

• Proven experience as an Executive Assistant or similar role with strong tech skills.
• Real travel-planning chops, including complex itineraries and loyalty programs.
• Excellent time-management with high attention to detail, especially time zones.
• Proactive, flexible mindset; pre-empt issues and propose solutions.
• Strong written and verbal communication with a professional tone.
• Diplomatic external-facing communication and discretion when handling information.

Responsibilities

• Own the CEO's inbox: triage, prioritize, draft responses, and keep headspace clear.
• Manage the CEO's calendar across time zones and coordinate meetings.
• Handle end-to-end travel arrangements and post-travel follow-ups.
• Lead conference prep: logistics, vendors, shipping, and accommodations for multiple events yearly.
• Coordinate outbound logistics with vendors, hotels, airlines, and organizers.
• Liaise with internal/external stakeholders, maintaining timely, professional communication.
• Support business and personal admin to balance CEO's work and home life.
• Identify repetitive tasks and help automate or streamline processes.
• Tackle special projects and research using AI tools, delivering findings with recommendations.
• Protect confidentiality and handle sensitive information with discretion.

Skills

Executive support experience

Travel planning

Time management

Proactive mindset

Written communication

Diplomacy

AI tools usage

Google Workspace

Tools

Notion

Google Workspace

AI tools

Job description

Unknown company seeks an Executive Assistant to support the CEO in a fast-paced, remote legal-tech startup. You will manage emails, calendar, travel, and conference logistics while coordinating with vendors and stakeholders across regions.

Role requires proactive problem-solving, strong written/verbal communication, and comfort with AI tools and Notion. LATAM-based applicants welcome with US time overlap.