Travel & Logistics Coordinator for a Training Company (Immediate Start)

The Energy Training Centre; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

An international training organization is looking for a Travel & Logistics Coordinator in Dubai. This role involves managing travel arrangements for trainers and delegates, including booking flights and accommodations. The ideal candidate should be highly organized, able to multitask under pressure, and have at least 2 years of relevant experience. Strong communication and negotiation skills are essential. Immediate availability is required for this full-time position.

Qualifications

• Minimum 2 years of experience in travel coordination or event logistics.
• Background in training or project management is a plus.
• Familiarity with travel booking platforms.

Responsibilities

• Coordinate and book flights, hotels, and transport for trainers and delegates.
• Manage last-minute travel changes effectively.
• Ensure cost-effective booking solutions and track travel expenses.

Skills

Organization skills

Multitasking

Communication skills

Negotiation skills

Experience with travel booking tools

Education

Bachelor’s degree or relevant diploma

Job description

Location: Dubai Media City, Dubai

Employment Type: Full-time

Start Date: Immediate

About Us:

We are a dynamic and fast-growing international training company specializing in short-term professional development programmes across the globe. With weekly events scheduled throughout the year, we operate in a high-demand, high-speed environment—and we’re looking for someone exceptional to keep us moving smoothly.

Position Overview:

We are seeking a Travel & Logistics Coordinator to manage end-to-end travel arrangements for our trainers, delegates and staff. This includes flight bookings, hotel accommodations, and logistical support for events across various international destinations. The ideal candidate thrives under pressure, handles multiple bookings simultaneously with zero room for error, and can hit the ground running.

Key Responsibilities:

• Coordinate and book international and local flights, hotels, and ground transportation.
• Manage last-minute changes and emergency travel issues promptly.
• Track travel expenses and ensure cost-effective booking solutions.
• Collaborate with internal teams to understand scheduling and accommodation needs.
• Maintain accurate travel records and documentation for audit and reporting purposes.
• Assist with visa processes and travel documentation where required.

Who You Are:

• Highly organized with strong attention to detail
• Excellent multitasker with the ability to prioritize under pressure
• Strong communication and negotiation skills with vendors and travel agencies
• Experienced in using travel booking platforms and tools
• Able to work flexible hours when needed to accommodate different time zones
• UAE experience is preferred, but not essential
• Must be available to join immediately

Qualifications & Experience:

• Minimum 2 years of experience in travel coordination, executive assistance, or event logistics
• Background in the training, events industry or project management is a plus
• Bachelor’s degree or relevant diploma preferred