Tenancy Coordinator Filipino-Dubai

Reap HR Consultancy; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A real estate consultancy in Dubai is seeking a Tenancy Coordinator to manage tenant relations and coordinate maintenance effectively. The role demands at least 3 years of experience in real estate team coordination and administration. Responsibilities include preparing tenancy agreements, conducting property inspections, and ensuring compliance with property laws. The ideal candidate is organized with excellent communication skills and proficiency in property management software. Competitive salary and benefits offered as per UAE labor law.

Benefits

Competitive salary (AED 5000 monthly)

Health insurance as per UAE labor law

Opportunities for career growth

Qualifications

• At least 23 years of experience in a similar role within real estate team coordination and administration.
• Familiarity with property management software is a plus.
• Fluent in English; knowledge of Arabic is a plus.

Responsibilities

• Serve as the main point of contact for tenants addressing concerns.
• Prepare and process tenancy agreements, renewals, and terminations.
• Coordinate property inspections including move-in and move-out.
• Manage maintenance requests liaising with contractors.
• Maintain and update tenant records ensuring documentation is accurate.
• Assist with rent collection and follow up on overdue payments.
• Work closely with internal teams for efficient operations.
• Assist with preparing regular reports on tenancy renewals and vacancies.
• Ensure compliance with local property laws and regulations.

Skills

Strong communication and interpersonal skills

Excellent organizational and time-management abilities

Attention to detail and the ability to prioritize tasks

Proficiency in Microsoft Office Suite

Education

Background in Business Administration or Real Estate

Tools

Property management software (e.g., Yardi, Buildium)

Job description

Job Title

Tenancy Coordinator

Location

Dubai, UAE

Industry

Real Estate / Property Management

Job Type

Fulltime

Job Summary

We are looking for an organized and proactive Tenancy Coordinator for one of our billionaire based Real Estate client in Dubai. The ideal candidate will have previous experience in team coordination real estate and administration. The Tenancy Coordinator will play a key role in managing tenant relations processing rental agreements coordinating maintenance requests and ensuring the smooth running of day‑to‑day operations in the real estate sector.

Experience

At least 23 years of experience in a similar role particularly within real estate team coordination and administration.

Key Responsibilities

• Tenant Liaison: Serve as the main point of contact for tenants addressing any concerns, queries or issues in a timely and professional manner.
• Lease Management: Prepare and process tenancy agreements, renewals and terminations while ensuring all legal requirements and policies are adhered to.
• Property Inspections: Coordinate property inspections including move‑in and move‑out inspections and ensure properties are maintained to a high standard.
• Maintenance Coordination: Manage maintenance requests from tenants liaising with contractors and service providers to ensure timely and efficient repairs.
• Documentation: Maintain and update tenant records ensuring all documentation is accurate and up to date.
• Rent Collection & Billing: Assist with rent collection and follow up on overdue payments, issuing receipts and payment reminders when necessary.
• Team Coordination: Work closely with internal teams (sales, maintenance, accounts) to ensure smooth communication and efficient operations.
• Reports: Assist with preparing regular reports on tenancy renewals, vacancies and property condition updates.
• Compliance: Ensure all activities are in compliance with local property laws and regulations, keeping up to date with changes in the legal environment.

Qualifications & Requirements

• Experience: At least 23 years of experience in a similar role particularly within real estate team coordination and administration.
• Education: A background in Business Administration, Real Estate or a related field is preferred.
• Knowledge: Familiarity with property management software (e.g. Yardi, Buildium) is a plus.
• Skills:
  • Strong communication and interpersonal skills.
  • Excellent organizational and time‑management abilities.
  • Attention to detail and the ability to prioritize tasks effectively.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Language: Fluent in English; knowledge of Arabic is a plus.

Additional Skills

• Ability to work independently and as part of a team.
• Strong problem‑solving abilities.
• Ability to maintain confidentiality and manage sensitive information.

Benefits

• Competitive salary (AED 5000 monthly).
• Health insurance and other benefits as per UAE labor law.
• Opportunities for career growth within a dynamic team.