Talent Acquisition Coordinator

Aban Investment; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading investment firm based in Dubai is seeking a Talent Acquisition Coordinator to provide comprehensive administrative support to the recruitment function. The role emphasizes strong organizational skills, ensuring smooth recruitment operations, and maintaining integrity in ATS management and data reporting. Candidates should have a bachelor's degree in HR or business, and 1–2 years of relevant experience. The firm offers an opportunity to enhance operational efficiency and improve the candidate experience.

Qualifications

• 1–2 years’ experience in HR, recruitment coordination, or administrative roles.
• Experience with ATS or HR systems preferred.

Responsibilities

• Coordinate interview scheduling across stakeholders.
• Maintain accurate candidate records in the ATS.
• Assist with onboarding document collection and scheduling.
• Prepare reports on recruitment data.

Skills

Strong organisational skills

Attention to detail

Problem solving

Communication & interpersonal skills

Data accuracy and reporting

Adaptability

Proficiency in Excel

ATS and HR systems proficiency

Education

Bachelor’s degree in Human Resources, Business Administration, or related field

HR or systems-related certification

Job description

Ghobash Group capitalizes on opportunities within promising industry sectors by either acquiring existing companies or establishing new businesses. Aligned with the needs of a growing portfolio, the Group established Aban Investment to administer a host of centralized business functions (finance, legal, HR, marketing, etc.) all aimed at delivering greater cost efficiencies, value and best practices to each of its business units.

Job Description

The Talent Acquisition Coordinator provides administrative and operational support to the TA function, with a focus on interview scheduling, ATS management, onboarding coordination, and data accuracy. The role ensures smooth day‑to‑day recruitment operations, supports a positive candidate experience, and maintains system and reporting integrity. This position plays a key role in enabling the TA team to operate efficiently through strong organisation, attention to detail, and effective use of technology.

Key Responsibilities

Talent Acquisition Administration & Coordination

• Coordinate interview scheduling across stakeholders and manage logistics.
• Communicate with candidates professionally and handle process‑related queries.
• Support preparation of offer documentation when needed.

ATS & HR Systems Management

• Maintain accurate and updated candidate records in the ATS.
• Log recruitment activities and interview outcomes.
• Support reporting by extracting basic data sets.
• Flag system issues or data inconsistencies.

Onboarding Support

• Assist with document collection, uploads, and induction scheduling.
• Coordinate with internal teams to ensure timely completion of onboarding steps.
• Track visa and onboarding documentation.

Data & Reporting

• Maintain accurate recruitment data for dashboards and reporting.
• Conduct regular data checks for integrity and completeness.
• Prepare basic reports such as interview volumes and onboarding status.

Process & Operational Support

• Follow defined TA processes and meet agreed timelines.
• Identify recurring administrative issues and elevate improvement opportunities.
• Support continuous improvement initiatives.

Qualifications

Education

• Bachelor’s degree in Human Resources, Business Administration, or related field (required)
• HR or systems‑related certification (preferred)

Experience

• 1–2 years’ experience in HR, recruitment coordination, or administrative roles
• Experience with ATS or HR systems (preferred)

Skills & Abilities

• Strong organisational skills and high attention to detail
• Confident with technology and data
• Proficiency in Excel and reporting tools (preferred)

Competencies

• Results oriented
• Problem solving
• Communication & interpersonal skills
• Adaptability
• Attention to detail
• Organisation and planning
• ATS and HR systems proficiency
• Data accuracy and reporting
• Microsoft Excel

Additional Information

• Supports cost‑effective recruitment operations through efficient scheduling and administration.
• Ensures accurate ATS data entry and maintenance.
• Delivers a consistent candidate experience.
• Supports compliance with TA processes and internal policies.
• Works closely with TA Team (daily), Hiring Teams, HR, candidates, and vendors.
• May be assigned additional tasks as required to support organisational needs.