Administration Assistant

NMDC; United Arab Emirates; On-site; AED 120,000 - 150,000; Full time

Job summary

A leading management organization in the United Arab Emirates seeks a skilled supervisory candidate with a diploma in Administration Management and a minimum of 7 years experience. The role involves supervising staff, managing processes, assisting in budget preparation, and analyzing data. Strong English skills are essential, with Arabic as an advantage. Candidates should be capable of training staff and implementing improvements in organizational practices. This is an excellent opportunity for those looking to advance their career in management.

Qualifications

• Minimum 07 years' experience in similar roles & industries.
• Good standard of written and spoken English; Arabic is an advantage.

Responsibilities

• Supervises staff and prioritizes workloads to meet deadlines.
• Responsible for detailed or complex processes.
• Provides support and acts as point of expertise.
• Assists in departmental budget preparation.
• Collates and analyzes complex data and prepares reports.
• Maintains standards and monitors work output.
• Identifies improvement options and implements changes.
• Trains and develops staff to build unit capability.

Skills

Supervisory potential

Written and spoken English

Arabic

Organizational awareness

Planning and organizational skills

Report writing ability

Interpersonal skills

Familiarity with technical terms

Education

Diploma in Administration Management

Job description

• Supervises staff. Plans, organises and prioritises workloads within area of responsibility in order that resources are used effectively, and work is completed within set deadlines
• Responsible for a detailed/complex process or a range of less complex processes
• Provide guidance and support to subordinate staff and act as a point of expertise and reference within own area or functional specialism
• Assist in the preparation of departmental budget through providing basic information and undertaking simple calculations
• Collate, examine, analyse and advise on complex data and information held in the section. Prepare reports and internal documentation to facilitate business processes
• Extract and manipulate data and information from computerised systems and prepares administrative or technical reports for senior colleagues
• Maintain standards. Review, check and monitor work output to ensure quality requirements met
• Review processes and procedures and identify and assess options for improvement. Implements changes within own area/function, ensuring all policies and procedures are complied with
• Train and develop staff within area/function to build unit capability

Compliance in accordance with HSE Standard

Responsibilities

• Supervises staff. Plans, organises and prioritises workloads within area of responsibility in order that resources are used effectively, and work is completed within set deadlines
• Responsible for a detailed/complex process or a range of less complex processes
• Provide guidance and support to subordinate staff and act as a point of expertise and reference within own area or functional specialism
• Assist in the preparation of departmental budget through providing basic information and undertaking simple calculations
• Collate, examine, analyse and advise on complex data and information held in the section. Prepare reports and internal documentation to facilitate business processes
• Extract and manipulate data and information from computerised systems and prepares administrative or technical reports for senior colleagues
• Maintain standards. Review, check and monitor work output to ensure quality requirements met
• Review processes and procedures and identify and assess options for improvement. Implements changes within own area/function, ensuring all policies and procedures are complied with
• Train and develop staff within area/function to build unit capability

Compliance in accordance with HSE Standard

Qualifications

Diploma in Administration Management, or equivalent

Minimum 07 years' experience in similar roles & industries

• Supervisory potential
• Good standard of written and spoken English- Arabic is advantage
• Organizational awareness
• Planning and organizational skills
• Report writing ability
• Good interpersonal skills
• Familiarity of technical terms and presentations