Senior Executive Assistant

Citi bank; United Arab Emirates; On-site; AED 120,000 - 160,000; Full time

Job summary

A leading financial services firm based in the United Arab Emirates is seeking a Senior Executive Assistant to provide high-level administrative support. Responsibilities include managing calendars, coordinating travel arrangements, and preparing meeting materials. The ideal candidate should have significant office administration experience, proficiency in Microsoft Office, and strong communication skills. This role offers the opportunity to work closely with senior management and contribute to the overall efficiency of the department.

Responsibilities

• Directly supports a C16 level manager and generally supports an entire department.
• Manages day to day calendar(s) of senior management.
• Coordinates all aspects of executive level manager appointments and meetings.
• Prepares and reviews materials and correspondence for meetings.
• Coordinates travel arrangements and prepares travel schedules.

Skills

Office administration experience

Proficiency in Microsoft Office

Clear written and verbal communication skills

Ability to gain command of new systems

Self-motivated and detail oriented

Education

Bachelor's/University degree or equivalent experience

Job description

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities

• Directly supports a C16 level manager and generally supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual RequestsAssists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

Education

• Bachelor's/University degree or equivalent experience

Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.

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