Sales Administrator

The First Group; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading property developer in Dubai is seeking an experienced Administrator to ensure effective office operations. The ideal candidate will have at least 3 years of administrative experience, excellent time management skills, and proficiency in MS Office. Responsibilities include supervising staff, coordinating office activities, and providing support to sales and management.

Qualifications

• Minimum 3 years of experience in an administrative role.
• Knowledge of office management systems and procedures.
• Excellent time management skills.

Responsibilities

• Ensure confidentiality and security of files and filing systems.
• Coordinate office activities to secure efficiency and compliance.
• Supervise administrative staff and delegate responsibilities.
• Provide administration support to Sales and management.

Skills

Office management systems knowledge

Time management

Written and verbal communication

Organizational and planning skills

Proficiency in MS Office

Job description

Overview

Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.

We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.

To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales & marketing tools, a state of the art showroom featuring Dubai’s only virtual helicopter tour and endorsements from a number of international sporting celebrities.

Job Description

• Ensuring the confidentiality and security of files and filing systems.
• Ensuring the company is operating securely and effectively.
• Coordinating office activities and operations to secure efficiency and compliance to company policies.
• Create and update records and databases with personnel, financial and other data.
• Supervising administrative staff and delegating responsibilities to ensure performance.
• Receiving and processing communication channels, including email, phone, and physical mail.
• Conferring with accounting department to help make payments, process incoming invoices, and verify receipts.
• Providing administration support to Sales, Tele sales Managers and Senior Management.
• Handle sensitive information in a confidential manner.
• Preparing SPAs & Airwaybills as and when requested by Client Services.
• Maintaining credit card & cash logs.
• Updating CRM with payments for clients.
• Making sure all necessary approval is in place to proceed with deal registration in CRM.
• Making sure reservation forms & SPAs are always updated.

Desired Skill & Expertise

• Proven experience of 3 years (min) as an Administrative role.
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multi-task and prioritize work.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficiency in MS Office.