Receptionist (Emirati National)

Ghobash Group; Dubai; On-site; AED 60,000 - 120,000; Part time

Job summary

A well-known UAE company is looking for a part-time receptionist to manage incoming calls, receive guests, and coordinate various administrative tasks. Responsibilities include maintaining logs of inquiries, handling HR documents, ensuring cleanliness of facilities, and supporting the Office Assistant. Ideal candidates must have a diploma or bachelor's degree, proficiency in Microsoft Office, and a valid UAE driving license. This role demands excellent communication and organizational skills.

Qualifications

• Diploma or bachelor's degree from a recognized University or Institution.
• Proficiency with Microsoft Office Products (Outlook, Word & Excel).
• UAE valid Driving License.

Responsibilities

• Attend and screen all incoming and outgoing calls.
• Keep a log of all incoming inquiries.
• Receive guests courteously and offer beverages.
• Responsible for mail courier pickup arrangement and distribution.
• Coordinate with the Office Assistant for refreshments.
• Ensure cleanliness in the reception area and conference rooms.
• Coordinate with security regarding parking requests.
• Responsible for reservation of conference and training rooms.
• Receive and scan HR and recruitment documents.
• Maintain joining kits for new joiners.
• Manage stationary stocks and supplies.
• Update attendance in Time and Attendance Software.
• Generate attendance reports as needed.
• Prepare expense claims if needed.
• Attend any other duties as required.

Skills

Proficiency with Microsoft Office Products

Ability to learn new software

Education

Diploma or bachelor's degree from a recognized University or Institution

Tools

Time and Attendance Software (TAS)

Job description

• Attend and screen all incoming and out-going calls; take and relay messages respond to requests for information and determines which are priority matters and inform employees accordingly.


• Keep a log of all in-coming enquiries and inform employees.


• Receive guest courteously and offer beverages.


• Responsible for mail courier pickup arrangement and mail distribution.


• Coordinate with the Office Assistant for tea or coffee to all guest whenever required.


• Coordinate with Office Assistant to ensure that offices the reception area the conference rooms and the kitchens are kept clean and tidy at all times.


• Coordinate with the security regarding parking requests for guests.


• Responsible for the reservation of conference room and training room.


• Receive and scan documents related to HR and Recruitment such as Passport Visa Educational Certificates and Insurance Cards


• Maintain and provide joining kits for New Joiners and or other materials related to HR.


• Responsible for all stationary stocks supplies kitchen etc.


• Responsible for updating attendance in Time and Attendance Software (TAS)


• Generate attendance reports when required.


• Prepare Expense Claim if needed.


• Attend any other duties within the scope of this function as and when required.

Qualifications

• Diploma or bachelors degree from a recognized University or Institution.

Additional Information

• Proficiency with Microsoft Office Products (Outlook Word & Excel).


• Ability to learn new software.

• UAE valid Driving License.

Compliance with policies and procedures based on the ISO standards adopted by CNS.

Remote Work

No

Employment Type

Part-time