Receptionist

OTIS; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading global elevator manufacturer is seeking an experienced administrative assistant in Dubai. The role focuses on providing full secretarial and administrative support, including managing calendars, arranging appointments, and maintaining efficient office operations. The ideal candidate will demonstrate exceptional organizational and communication skills, handle phone calls and emails, and prepare travel arrangements. Join a diverse team dedicated to innovation and excellence in a high-performance environment.

Benefits

Opportunities for training

Employee Scholar Program

Diverse workplace

Qualifications

• Ability to manage calendars and appointments efficiently.
• Skill in greeting and managing visitors pleasantly.
• Proficient in handling phone calls and emails.

Responsibilities

• Provide secretarial and administrative assistance.
• Prepare travel arrangements timely.
• Maintain records and filing systems.

Skills

Organizational skills

Communication

Document control

Time management

Job description

Date Posted

2025-11-05

Country

United Arab Emirates

Location

Otis L.L.C, 37th floor, The One Tower, Sheikh Zayed Road, Dubai, United Arab Emirates

Responsibilities

• Provides full secretarial and administrative assistance including organizing and managing the calendar, making and arranging appointments, sending out invitations and reminders, preparing and monitoring departmental expenses.
• Greets and receives all visitors in a pleasant and courteous manner, informing the concerned colleague that their visitor has arrived.
• Ensures that the switchboard is well managed and ensures effective maintenance of the reception area as well as meeting rooms.
• Directs all incoming phone calls and emails and follows‑up when necessary.
• Prepares travel arrangements in a time‑efficient manner.
• Follows‑up with external parties for meetings, updates and documentation as directed.
• Provides logistical support for meetings and travel arrangements.
• Assists where necessary in the management of accurate document control including outgoing and incoming courier/ faxes.
• Maintains records and filing systems, manages stationery and ensures efficient office operations. Works independently to ensure closure and timely maintenance of responsibilities.

If you live in a city, chances are we will give you a lift or play a role in keeping you moving every day.

About Otis

Otis is the world’s leading elevator and escalator manufacturing, installation, and service company. We move 2.4 billion people every day and maintain approximately 2.4 million customer units worldwide, the industry's largest Service portfolio.

We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast‑moving, high‑performance company. When you join Otis, you become part of an innovative global industry leader with a resilient business model. We provide opportunities, training, and resources that build leadership and capabilities across all functions, and we sponsor employees to pursue further education through our Employee Scholar Program.

Today, our focus more than ever is on people. As a global, people‑powered company, we put people – passengers, customers, and colleagues – at the center of everything we do. We are guided by our values that we call our Three Absolutes – prioritizing Safety, Ethics, Quality in all that we do.

#Buildwhatsnext!

Equal Opportunity Employment

Otis is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other protected class according to applicable law. To request an accommodation in completing an employment application due to a special need or a disability, please contact us at [e-mail].