Receptionist

Caliberly; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic real estate firm in Dubai is seeking a polished Receptionist to be the first point of contact for clients and visitors. The ideal candidate will manage administrative tasks, provide excellent customer service, and maintain a professional atmosphere at the front desk. Strong communication skills and the ability to multitask in a fast-paced environment are essential. This opportunity offers a standard office-based role with regular client interactions.

Qualifications

• Minimum 1-3 years of experience as a receptionist or in an administrative role.
• Strong verbal and written communication skills in English.
• Ability to manage front desk operations efficiently.

Responsibilities

• Greet and welcome clients and visitors courteously.
• Manage incoming calls and inquiries effectively.
• Maintain the reception area organized and presentable.
• Coordinate with administrative teams for document deliveries.

Skills

Excellent communication skills

Customer-oriented attitude

Multitasking

Interpersonal skills

Education

Bachelor's degree or diploma in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Overview

Job Title: Receptionist

Job Summary:

We are looking for a polished and customer-focused Receptionist to be the first point of contact for visitors, clients, and partners. The ideal candidate will create a welcoming and professional atmosphere at the front desk while managing administrative and clerical tasks efficiently. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced real estate office environment.

Responsibilities

• Front Desk & Client Relations: Greet and welcome clients, guests, and visitors in a courteous and professional manner.
• Front Desk & Client Relations: Manage the reception area to ensure it is tidy, organized, and presentable at all times.
• Front Desk & Client Relations: Answer, screen, and forward incoming phone calls and inquiries to the appropriate departments.
• Front Desk & Client Relations: Provide accurate information to clients and visitors about projects, appointments, or services.
• Front Desk & Client Relations: Handle client check-ins for meetings, site tours, and events, ensuring a smooth experience.
• Administrative Support: Maintain daily visitor logs, appointment schedules, and meeting room bookings.
• Administrative Support: Assist in preparing and distributing correspondence, memos, and emails.
• Administrative Support: Coordinate with sales and administration teams for document deliveries, courier dispatches, and client packages.
• Administrative Support: Maintain office supplies, stationery, and pantry inventory; place orders as required.
• Administrative Support: Support HR and administrative teams with clerical tasks as needed.
• Communication & Coordination: Act as a liaison between departments to ensure timely communication and task completion.
• Communication & Coordination: Assist with scheduling and coordinating internal meetings, interviews, and team events.
• Communication & Coordination: Ensure all front-desk operations comply with company standards and protocols.
• Communication & Coordination: Handle incoming and outgoing mail, deliveries, and courier services efficiently.
• Customer Experience: Uphold a high standard of hospitality for all clients and visitors.
• Customer Experience: Maintain a positive and professional image representing the organization at all times.
• Customer Experience: Provide general administrative support to enhance client and guest satisfaction.

Qualifications & Requirements

• Bachelors degree or diploma in Business Administration, Communications, or related field preferred.
• Minimum 13 years of experience as a receptionist, front desk officer, or administrative assistant (experience in real estate or property development is an advantage).
• Excellent verbal and written communication skills in English; additional languages are a plus.
• Strong interpersonal skills and a customer-oriented attitude.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Well-groomed, punctual, and professional in appearance and demeanor.
• Ability to multitask, prioritize, and manage time effectively.
• High level of discretion, reliability, and teamwork.

Work Environment

Based in Dubai, UAE.

Office-based role with regular interaction with clients, sales, and operations teams.

Standard working hours; occasional flexibility may be required during events or client visits.

Reports to the Office Manager / Administration Manager.

Apply now!