Receptionist

Jak Consultancy; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A professional consultancy firm in Dubai is seeking a Receptionist fluent in Arabic to manage front‑office operations. The ideal candidate should have 2–3 years of experience and possess excellent communication and organizational skills. Responsibilities include greeting visitors, managing calls, assisting HR with administrative tasks, and coordinating office operations. This role demands a customer-service-oriented individual who is proficient in MS Office. A competitive salary of up to AED 7,000 per month is offered.

Qualifications

• 2–3 years of experience as a Receptionist or Front Desk Administrator in a corporate environment.
• Ability to handle confidential information with discretion.
• Customer-service focused with a positive and proactive attitude.

Responsibilities

• Greet visitors warmly and direct them to the appropriate department or staff member.
• Manage all incoming calls, identify purposes of calls, and route them to the correct personnel.
• Assist HR and Admin teams with printing, scanning, document follow‑up, and signature coordination.
• Coordinate flight bookings through approved travel agencies or online platforms.
• Support day‑to‑day office operations to ensure efficiency and smooth workflow.

Skills

Strong communication skills

Interpersonal skills

Proficiency in MS Office

Time management

Customer service focus

Job description

Job Title: Receptionist - Arabic Speaker

Location: Dubai, UAE

Salary: Up-to AED 7,000 per month

Experience: 2–3 Years

About the Role

We are seeking a well‑organized, professional, and customer‑focused Receptionist to manage front‑office operations and ensure smooth daily coordination across departments. This role requires a polished communicator who can handle visitors, calls, documentation, and administrative tasks with efficiency and attention to detail.

Key Responsibilities

Front Desk & Visitor Management

• Greet visitors warmly and direct them to the appropriate department or staff member.
• Manage visitor logs and maintain a professional and welcoming reception area.
• Handle all incoming calls, identify purposes of calls, and route them to the correct personnel.

Mail & Courier Handling

• Receive, sort, and distribute incoming mail and courier packages promptly.
• Manage all outgoing courier requests and record dispatch details accurately.
• Monitor incoming/outgoing faxes and ensure correct routing and proper filing of originals.

Administrative & HR Support

• Assist HR and Admin teams with printing, scanning, document follow‑up, and signature coordination.
• Provide staff with required forms such as annual leave requests, temporary leave passes, passport requests, and gate passes.
• Maintain organized filing systems and support in document preparation when required.

Travel & Accommodation

• Coordinate flight bookings through approved travel agencies or online platforms.
• Obtain quotations, secure management approval, and ensure accurate travel arrangements.
• Handle hotel booking requests for employees and visitors.

Office Coordination

• Coordinate office and building maintenance requests and follow through until resolution.
• Support day‑to‑day office operations to ensure efficiency and smooth workflow.
• Assist with photocopying, filing, and general clerical tasks as needed.

Candidate Requirements

• 2–3 years of experience as a Receptionist or Front Desk Administrator in a corporate environment.
• Strong communication and interpersonal skills with a professional demeanor.
• Proficiency in MS Office (Word, Excel, Outlook).
• Excellent time management, organization, and multitasking abilities.
• Ability to handle confidential information with discretion.
• Customer-service focused with a positive and proactive attitude.