Purchasing Assistant

Lion in the Sun Dubai; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A luxury Mediterranean restaurant in Dubai is seeking a Purchasing Assistant to support stock management and inventory processes. The role involves verifying delivery notes, conducting regular stock checks, and collaborating with various departments to optimize food and beverage costs. Ideal candidates should have at least 2 years of experience in hospitality, proficiency in Oracle and Microsoft Office, and excellent communication skills. This position emphasizes detail-oriented and resourceful problem-solving within a vibrant operational environment.

Qualifications

• Minimum of 2 years in a similar role within hospitality and F&B environments.
• Proficient in using Oracle with advanced Excel skills.
• Strong command of English; proficiency in an additional European language is advantageous.

Responsibilities

• Verify and submit approved delivery notes to the Accounts Department.
• Manage inventory records by conducting weekly food and beverage stock checks.
• Perform daily and end-of-month stock takes for bar and beverage areas.
• Forecast stock needs to prevent overstocking and shortages.
• Work closely with Management on weekly food and beverage cost reporting.

Skills

Attention to detail

Communication skills

Resourcefulness

Proficiency in English

Advanced Excel skills

Tools

Oracle

Microsoft Office Suite

Job description

Who are we?

Lion in the Sun, the newest concept by Majestas at Mandarin Oriental Downtown, offers an unparalleled Mediterranean-inspired culinary experience. With open-fire cooking and a glamorous “salotto in the sky” atmosphere, it’s a sophisticated space where luxury, warmth, and conviviality come together.

A Purchasing Assistant at Lion in the Sun

As our Purchasing Assistant, you will be responsible to support the stock management process, from verifying delivery notes to daily inventory checks. Collaborating with Account and Operations departments you will play a critical role in managing food and beverage inventory, tracking stock levels while improving cost across our operations.

Your day to day

• Verify and submit approved delivery notes to the Accounts Department promptly.
• Manage inventory records by conducting weekly food and beverage stock checks, involving relevant department heads and updating internal software.
• Perform daily and end-of-month stock takes for the bar and beverage areas, ensuring accuracy and quality.
• Forecast stock needs to prevent overstocking and shortages, following management guidelines.
• Work closely with Management on weekly food and beverage cost reporting.
• Enhance and set up processes to improve the margins of operational departmental costing related to food and beverages.
• Source products locally and internationally at the best possible prices without compromising quality.
• Track price changes for perishables and keep kitchen teams informed of fluctuations.
• Address any quality issues with delivered goods promptly, collaborating with suppliers and internal teams.
• Support emergency orders and last-minute needs, including quality testing upon delivery.

Who are you?

• Minimum of 2 years in a similar role within hospitality and F&B environments.
• Proficient using Oracle with advanced Excel skills and full Microsoft Office suite knowledge.
• Excellent attention to detail and clear communication skills to effectively collaborate across operations departments.
• Resourceful, proactive, and skilled in addressing and resolving challenges.
• Strong command of English; proficiency in an additional European language is advantageous.

Lion in the Sun is committed

Our commitment to diversity, equity, and inclusion is reflected in both our hiring practices and our workplace culture. As an equal opportunity employer, we encourage applicants from all backgrounds, regardless of race, religion, color, nationality, ethnic origin, gender, gender identity, pregnancy, sexual orientation, age, marital status, or disability. We celebrate and support the unique contributions of every individual.

Majestas HR Team