Project Document Controller (Technologies)

Al-Futtaim; Dubai; On-site; AED 50,000 - 70,000; Full time

Job summary

A leading construction firm in Dubai is seeking a Document Controller to oversee the management of project documentation. The successful candidate will ensure compliance with document management procedures, register correspondences, and maintain accurate records. Candidates should have a Bachelor's degree and 3-5 years of experience in document management, along with knowledge of systems like Aconex. Strong organizational skills and attention to detail are essential for success in this role.

Qualifications

• 3-5 years of experience in document management, archive management, or records management.
• Proficiency in using MS Office is required.
• Preferably to have experience with Aconex.

Responsibilities

• Oversee the creation, modification, issuance, and accessibility of project documents.
• Ensure compliance with Aconex procedures guides.
• Manage workflows on Aconex.
• Register all incoming and outgoing correspondences.
• Maintain a register of mail and distribute it to staff.

Skills

Document management systems knowledge

Proficient in Microsoft Office Suite

Experience in construction environment

Attention to detail

Strong organizational skills

Education

Bachelor's degree in business administration or library management

Tools

Aconex

Sharepoint

OnlyOffice

DocuWare Cloud

Rubex

Job description

Overview of the role

The role of a Document Controller is to oversee the creation, modification, issuance, and accessibility of a vast array of project documents. These documents can include contracts, plans, manuals, RFIs, letters, and technical papers. The Document Controller organizes and manages electronic and hard‑copy documents produced by technical teams, projects, or departments. This includes controlling the numbering, sorting, filing, storing, and retrieval of these documents.

What you will do

• Ensuring that all project participants comply with the agreed Aconex procedures guides.
• Building and managing workflows on Aconex.
• Registering all incoming and outgoing correspondences, MoMs, Drawings & technical submittals.
• Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the concerned staff.
• Responsible for Control/Tracking/Issue of complete project documentation such as incoming and outgoing correspondence, site instructions, change orders, RFI, Letters, staff daily reports, Submittals, and other forms of pertinent documents from the client and subcontractors.
• Responsible for receiving, logging, and distributing all technical documents and coordinating and monitoring administrative activities to facilitate and expedite the workflow.
• Updating technical submission schedules, method statement schedules, RFI registers, and drawing registers.

Required skills to be successful

Job‑Specific Technical Skills

• Knowledge of document management systems like Aconex, Sharepoint, OnlyOffice, DocuWare Cloud, Rubex.
• Proficient in Microsoft Office Suite.
• Experience working in the construction environment.
• Understand and contribute to company quality and HSE policy and guidelines.
• Basic knowledge of Project execution processes.

Behavioral Competencies

• Methodical and organized.
• Pay attention to detail.
• Ability to work extended hours to meet deadlines as needed.
• Job Ethic.
• Meeting standard.
• Commitment to the job.
• Attitude towards honesty.
• Excellent time management.
• Rely on extensive experience and judgment to accomplish goals.
• Strong analytical skills.
• Strong organizational skills ability to plan and schedule work.

Minimum Qualifications and Knowledge

• Bachelor's degree in business administration or library management.
• Proficiency in using MS Office.
• Preferably to have experience with Aconex.

Minimum Experience

• 3‑5 years’ experience in document management, archive management, or records management.