Project Coordinator – Facility Management - External – Outsourced Contractor

Publicis Re:Sources; Dubai; On-site; AED 120,000 - 200,000; Part time

Job summary

A leading Facility Management service provider is seeking a proactive Project Coordinator for the MENA region. The role involves planning and coordinating facility-related projects, managing stakeholders, and ensuring compliance with local regulations. Candidates should have a Bachelor's degree and 2–4 years of experience in project coordination. This position offers a chance to work in a dynamic, multicultural environment based in Dubai.

Qualifications

• 2–4 years of experience in project coordination or facility management.
• Ability to manage multiple projects across different countries.
• Familiarity with project management tools is an advantage.

Responsibilities

• Assist in planning and scheduling projects related to facility management.
• Coordinate with stakeholders and ensure alignment with company standards.
• Track project deliverables and communicate updates to stakeholders.

Skills

Project coordination

Stakeholder management

Organizational skills

Communication skills

Proficiency in Microsoft Office Suite

Education

Bachelor’s degree in Facility Management or related field

Tools

Microsoft Excel

Microsoft Project

Smartsheet

Job description

Overview

Job Description: Project Coordinator – Facility Management (MENA Region)

Position Type: External – Outsourced Contractor (not a full-time internal employee)

Position Overview

We are seeking a proactive and detail-oriented Project Coordinator (Contractor) to support our Facility Management department on an outsourced basis. This role is not part of the internal full-time employee team but will operate as an external contractor, providing dedicated project coordination services.

The Project Coordinator will assist in the planning, coordination, and execution of facility-related projects across our offices in the MENA region. Working closely with the Head of Facility & Real Estate, local office managers, and external vendors, the contractor will ensure that office fit-outs, relocations, refurbishments, and sustainability initiatives are delivered on time, within scope, and aligned with organizational standards.

Key Responsibilities

• Project Coordination & Execution
  • Assist in planning, scheduling, and monitoring projects related to office expansions, relocations, renovations, and facility upgrades across multiple countries.
  • Support the preparation of project plans, timelines, and documentation to ensure smooth execution.
  • Track deliverables, milestones, and project dependencies, escalating risks or delays when necessary.
• Stakeholder Management
  • Act as a key point of contact between the Facility Management team, internal stakeholders, contractors, and service providers.
  • Coordinate with local offices to gather requirements and ensure alignment with regional and corporate standards.
  • Facilitate clear communication and regular project updates to stakeholders.
• Vendor & Contract Support
  • Assist in coordinating with vendors, consultants, and contractors.
  • Ensure compliance with organizational procurement policies and vendor performance standards.
• Data & Reporting
  • Maintain and update project trackers, dashboards, and reporting tools to provide visibility on progress, costs, and timelines.
  • Support the consolidation of occupancy, space utilization, and cost analysis reports.
  • Assist with CAPEX/OPEX budget monitoring and documentation.
• Sustainability & Compliance
  • Contribute to sustainability initiatives such as energy efficiency projects, waste management, and green office practices across the region.
  • Ensure all projects comply with local regulations, health & safety requirements, and company ESG commitments.

Qualifications & Skills

• Bachelor’s degree in Facility Management, Engineering, Business Administration, or a related field.
• 2–4 years of experience in project coordination, facility management, or real estate.
• Strong organizational skills with the ability to manage multiple projects simultaneously across different countries.
• Excellent communication and interpersonal skills to engage effectively with diverse stakeholders.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Project) and familiarity with project management tools (e.g., Smartsheet, ServiceNow, Planner).
• Knowledge of facility operations, workplace fit-outs, and health & safety regulations is an advantage.
• Ability to work in a fast-paced, multicultural environment with a problem-solving mindset.