Project Coordinator

Lobo Management; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading hardware manufacturer based in Dubai seeks a Project Coordinator to oversee project delivery across the Middle East and Africa. The role involves coordinating with teams, maintaining documentation, monitoring compliance and budget, and managing communications with clients. Ideal candidates will have 3-5 years of project coordination experience, a relevant Bachelor’s degree, and strong organizational and communication skills. This position offers an opportunity to work in a dynamic environment focused on precision and innovation.

Qualifications

• 3-5 years of experience in project coordination or project management, preferably within building materials, furniture fittings, or construction-related industries.
• Proficiency in MS Office; experience with ERP or CRM systems is an advantage.
• Ability to manage multiple priorities, work under pressure and consistently meet deadlines.

Responsibilities

• Coordinate with internal teams and external stakeholders.
• Track project progress against approved timelines and escalate issues.
• Maintain accurate project documentation and communication between departments.
• Monitor procurement activities and ensure material availability.
• Ensure projects comply with standards and safety guidelines.
• Monitor project costs and support invoicing processes.
• Manage client communications and maintain client satisfaction.

Skills

Project coordination

Strong organizational skills

Communication skills

Attention to detail

Ability to manage multiple priorities

Education

Bachelor’s degree in Engineering, Business Administration, or related field

Tools

MS Office

ERP or CRM systems

Job description

Position Overview

A world-leading manufacturer of high-quality hardware and intelligent systems for the furniture industry, recognized for precision, innovation, and reliability, with a growing presence across the Middle East and Africa. Based in Dubai, the Project Coordinator will support the successful delivery of regional projects by coordinating closely with internal teams and external stakeholders. The role ensures project timelines are met, documentation is accurate, and costs, quality, and compliance are effectively managed. The ideal candidate is detail-oriented, proactive, and brings strong organizational, communication, and project coordination experience in a fast-paced environment.

Key Responsibilities

Project Planning & Coordination

• Coordinate with internal teams including Sales, Technical, Supply Chain, and Accounts, as well as external stakeholders such as clients, contractors, and consultants.
• Track project progress against approved timelines and proactively escalation potential delays or issues.

Documentation, Reporting & Communication

• Maintain accurate and up-to-date project documentation, including meeting minutes (MOM), approvals and change requests.
• Act as the central point of communication between departments and customers.
• Prepare and circulate weekly and monthly project progress reports.

Procurement & Material Coordination

• Monitor procurement activities, deliveries and stock requirements.
• Ensure material availability is aligned with project schedules.

Quality & Compliance Monitoring

• Ensure projects comply with company standards, technical specifications, and safety guidelines.
• Track and close project LPO’s prior to project handover.

Financial Coordination

• Monitor project costs against approved budgets.
• Support billing milestones, invoicing processes and follow-up on client payments.

Risk & Issue Management

• Manage client communications, clarifications and approvals throughout the project lifecycle.
• Maintain strong professional relationships to ensure client satisfaction and encourage repeat business.

Qualifications & Experience

• Bachelor’s degree in Engineering, Business Administration, or a related field.
• 3–5 years of experience in project coordination or project management, preferably within building materials, furniture fittings, or construction-related industries.
• Strong organizational, coordination and documentation skills with high attention to detail.
• Proficiency in MS Office; experience with ERP or CRM systems is an advantage.
• Excellent communication skills.
• Ability to manage multiple priorities, work under pressure and consistently meet deadlines.