Project Assistant

A Leading Engineering Company In UAE; Business Bay; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading engineering firm in the UAE seeks a diligent Project Assistant in Dubai to support oil and gas projects. The candidate will facilitate project coordination, documentation, and communication for efficient execution. Responsibilities include maintaining project records, scheduling meetings, and communicating with stakeholders. A Bachelor's degree in Engineering and 5+ years of project support experience are required, along with strong analytical and communication skills. This role offers a dynamic work environment in a multicultural setting.

Qualifications

• Bachelors in Engineering is required to ensure foundational knowledge.
• 5+ years in project support role with familiarity in lifecycles and methodologies.
• Strong analytical skills to assess project performance.

Responsibilities

• Assist in project documentation ensuring records are accurate.
• Coordinate schedules, meetings, and travel for project leaders.
• Facilitate communication among team members and external partners.
• Help prepare presentations and reports for stakeholders.
• Conduct research to support project decisions.
• Identify potential project risks and help devise mitigation strategies.

Skills

Project coordination

Documentation management

Verbal communication

Written communication

Microsoft Office Suite

Analytical skills

Multitasking

Education

Bachelor's degree in Engineering

Tools

Project management software

Job description

We are seeking a diligent and proactive Project Assistant to join our dynamic EPC contractor team in Dubai, supporting diverse oil and gas projects. The ideal candidate will play a pivotal role in facilitating project coordination, documentation, and communication to ensure timely and efficient project execution.

Responsibilities

• Assist in the development and maintenance of project documentation, ensuring all records are accurate and up-to-date to facilitate seamless communication among stakeholders.
• Coordinate project schedules, meetings, and travel arrangements, optimizing time management for project leaders and team members.
• Facilitate communication between team members and external partners, ensuring all parties are aligned and informed on project objectives.
• Help organize and prepare correspondences, presentations and reports for stakeholders, translating complex data into clear, actionable insights.
• Conduct research and analysis to support project decisions, using data-driven insights to recommend effective strategies.
• Assist in risk management by identifying potential project risks and helping to devise mitigation strategies.
• Maintain project management software and tools, ensuring data integrity and accessibility for all team members.
• Provide administrative support to project managers, allowing them to focus on high-level decision-making and strategy.

Qualifications

• Bachelor's degree in any Engineering (Mechanical, Civil, Electrical) or a related field is required to ensure foundational knowledge.
• At least 5 years of experience in a project support role, demonstrating familiarity with project lifecycles and methodologies.
• Able to work under tight deadline and pressure.
• Strong command of Microsoft Office Suite (Excel, Word, PowerPoint) for data analysis and presentation preparation.
• Excellent verbal and written communication skills in English, with additional language proficiency preferred for international projects.
• Demonstrated ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Strong analytical skills to assess project performance and contribute to continuous improvement initiatives.
• Detail-oriented with a proactive approach to problem-solving, ensuring high-quality deliverables.
• Ability to work collaboratively in a team setting, fostering a positive and productive work environment.
• Cultural sensitivity and adaptability, especially in multicultural work settings, to enhance team dynamics.