Program Lead, ADSW

Masdar; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading sustainability organization in Abu Dhabi seeks an experienced professional to manage content and programs for major events such as Abu Dhabi Sustainability Week. The ideal candidate will have 6-8 years of experience, a bachelor's degree in communications or related fields, and excellent communication and project management skills. Responsibilities include developing event content, liaising with stakeholders, and executing communication plans. This role is located in Abu Dhabi.

Qualifications

• 6-8 years of experience in a similar role involving management of content and programs for events.

Responsibilities

• Research and propose content areas relevant within ADSW thematic remit.
• Develop sessions in line with ADSW strategic objectives.
• Act as the focal point of contact for all speakers and stakeholders.
• Develop and execute communications plan for the Summit.

Skills

Excellent communication and interpersonal skills

Good project management skills

Strong research and analytical skills

Excellent computer literacy (Word, Excel, PowerPoint, Outlook)

Excellent ability to plan and organize work

Excellent time management skills

Attention to detail

Education

Bachelor's degree in communications, business, marketing or related field

Job description

Job Description

To extract and create content for programmes related to Abu Dhabi Sustainability Week (ADSW) including, but not limited to, the ADSW Summit, the Green Hydrogen Summit, and other programming elements such as Roundtables and Web series.

To support on content related activities and act as the liaison with the Marketing & Communications team at ADSW (Masdar) and the third-party service provider, and with key internal and external stakeholders in order to ensure that all objectives are achieved on time.

Key Responsibilities

• Research and propose content areas relevant within ADSW thematic remit.
• Develop sessions in line with ADSW strategic objectives and brand positioning.
• Work with management and contract awarding process for the Summit in line with policies, procedures and business requirements.
• Develop potential speaker list in line with ADSW objectives.
• In conjunction with Management, liaise with appointed Content Partner on all matters related to the Summit as per their duties outlined in agreed contract.
• Liaise and coordinate with Marketing & Events regarding the Summit build.
• Provide on the ground support during the Summit to the Content Partner.
• Act as the focal point of contact at Masdar for all speakers and stakeholders addressing their questions and ensuring that desired objectives are achieved.
• Develop and execute communications plan for the Summit working with ADSW Communications team.
• Liaise with the third-party/outsourced marketing team to develop marketing plan.
• Develop and execute program for ADSW and related events, as needed ensuring that all targets and objectives are met in line with standards.
• Work with third parties to execute events in line with plans and objective, ensuring that both time and budget are adhered to.
• Draft invitations for various stakeholder categories in line with overall events standards and objectives.
• Develop Heads of State and Celebrity invitation lists in line with protocols and standards.
• Work with Logistics and Operations to execute the invitation process in line with policies and timelines.
• Manage list development and approval for committees and work with ADSW Marketing on logistical arrangements.
• Develop agenda for committees to ensure that all items are covered, and that committee time is optimized to achieve objectives.
• Manage invitation and RSVP process ensuring that all members are informed on time.
• Build and maintain a network of relevant contacts to support daily activities and long-term objectives of the team.
• Engage with and monitor relationships with internal and external stakeholders in order to ensure adequate knowledge transfer and completion of services as per agreed parameters.

Qualifications

Preferred Qualifications

• Bachelor's degree in communications, business, marketing or related field

Preferred Experience

• 6-8 years of experience in a similar role involving the management of the content and program of similar events

Job-Specific Skills

• Excellent communication and interpersonal skills
• Good project management skills
• Strong research and analytical skills
• Excellent computer literacy, with strong background in Word, Excel, PowerPoint and Outlook
• Excellent ability to plan and organize work
• Excellent time management skills and ability to prioritize work
• Attention to detail
• This role is to be based in Abu Dhabi

Additional Information

As part of the application process, we will collect, store and process personal information about you.

Masdar will use your personal information in accordance with our Candidate Privacy Notice, which provides details on the purposes for which your data is processed.