Procurement and Lighting Design Coordinator

Sharaf DG; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading retail firm in Dubai is seeking a Procurement and Lighting Design Coordinator to oversee the procurement cycle, vendor onboarding, and logistics coordination. The role involves creating purchase orders, handling invoicing, and ensuring timely material delivery. The ideal candidate will have a basic understanding of procurement workflows and ERP processes, along with strong organizational and communication skills. Experience with AutoCAD and lighting design software is a plus.

Qualifications

• Basic knowledge of procurement workflows and ERP/SAP processes.
• Excellent organizational, documentation, and communication skills.
• Attention to detail and ability to manage multiple priorities.

Responsibilities

• Manage the complete procurement cycle and logistics coordination.
• Create Purchase Orders and manage the approval process.
• Coordinate delivery notes, sales orders, and shipping documentation.

Skills

Procurement workflows

ERP/SAP processes

Microsoft Office

AutoCAD

Lighting design software

Organizational skills

Communication skills

Tools

AutoCAD

Dialux

Job description

Procurement and Lighting Design Coordinator

Dubai, United Arab Emirates | Posted on 01/16/2026

Responsible for managing the complete procurement cycle, vendor and customer onboarding, logistics coordination, material submittals, and lighting design documentation. The role ensures smooth flow from purchase order creation to warranty handling while maintaining efficient coordination between internal teams, suppliers, and clients.

Key Responsibilities

• Procurement & Purchase Management
  • Create Purchase Orders (PO) and manage the approval process.
  • Prepare and maintain costing sheets for projects and procurement activities.
  • Handle billing, goods receipt (MIGO), and invoice verification (MIRO).
  • Manage vendor invoices and maintain records in the vendor invoice portal.
  • Prepare quotations and support project teams with accurate pricing data.
  • Prepare all RFPs and delay penalty documents required for suppliers for all ongoing projects.
  • Onboard new vendors and customers, ensuring all documentation is completed.
  • Maintain up-to-date contact lists of internal, external, and local suppliers.
  • Leverage with vendors for deliveries, spares, and warranty documentation.
• Logistics & Stock Coordination
  • Coordinate delivery notes, sales orders (SO), and shipping documentation.
  • Track stock levels, spares, and sample inventory.
  • Manage outbound samples and ensure proper documentation for stock movements.
  • Ensure the materials are arranged and delivered to client on time.
• Warranty & After-Sales Support
  • Track product warranties, handle RMA (Return Material Authorization) processes, and coordinate with suppliers for replacements.
  • Collect warranty letters from all suppliers and issue warranty confirmations to clients.
• Lighting Design & Technical Support (Optional)
  • Provide lighting design assistance and AutoCAD support for Bill of Quantities (BOQ) preparation.
  • Review and prepare material submittals in compliance with project specifications.
• Documentation & Coordination
  • Maintain organized documentation for procurement, logistics, and warranty processes.
  • Act as a key communication link between internal departments, external suppliers, and clients.
  • Support project teams with timely delivery updates and material tracking.
  • Prepare all RFP, delay penalty required for the supplier for all the required projects.

Requirements

• Basic knowledge of procurement workflows and ERP/SAP processes (MIGO, MIRO, SO, PO).
• Proficiency in Microsoft Office, AutoCAD, and lighting design software (e.g., Dialux) (Optional only).
• Excellent organizational, documentation, and communication skills.
• Attention to detail and ability to manage multiple priorities simultaneously.
• Familiarity with logistics coordination, costing, and warranty management.