Principal Administrative Officer(UAE National)-Inspection

Dubai Health Authority; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A public health organization in Dubai is seeking an experienced professional to coordinate annual operating budgets and manage stakeholder relationships. The role involves monitoring strategic plans, providing administrative support, and serving as a liaison with HR. Candidates should hold a Bachelor's degree in Business Administration or a relevant field, alongside 4-5 years of experience in a regulatory or similar environment. This position offers opportunities for professional growth and development within the organization.

Qualifications

• 4-5 years of experience in a regulatory environment or similar.
• Experience in administrative support and stakeholder communication.

Responsibilities

• Coordinate annual operating budgets with Departments/Sections.
• Establish and maintain stakeholder relationships.
• Monitor implementation of strategic plans and prepare reports.
• Provide administrative support for strategic planning and policy development.
• Act as a liaison officer with HR.

Skills

Stakeholder relationship management

Budget preparation

Communication planning

Project monitoring

Document control procedures

Education

Bachelor degree in Business Administration or relevant field

Job description

Responsibilities

1. Coordinate with the Departments/Sections for the preparation of the annual operating budgets and submit to the Director / Head of Section for his review and further actions.
2. Establish and maintain internal and external stakeholder’s relationship in order to build an effective stakeholder network.
3. Follow up and monitor the implementation of the department/section operation & strategic plan and prepare necessary reports as requested by the Director / Head of section.
4. Develop internal communication plan for the department/section based on the guidelines provided and monitor the communications across Sector/Department/Centres for its effectiveness on the follow up issues.
5. Ensure financial, purchase and human resources transactions are properly recorded and entered into the respective systems and manage the tracking.
6. Provide administrative support in preparing strategic plan, policies, procedures and manual of Sector/Department/Section.
7. Ensure the department/section staff are providing their periodical updates on the strategic projects/initiatives in a timely manner and provide feedback to Director/Head of Section on achievements and intervention requirements.
8. Act as a liaison officer with HR and participate in various department/section HR projects and support the HR department with necessary business unit input and coordination.
9. Work closely with management and employees to improve work relationships and raise the concerns with Human Resource department for suitable resolution.
10. Establish document control procedures to have effective and safe file keeping mechanism and ensure the high level of confidentiality at all times on the sensitive documents.
11. Assure high standards and consistency in documents, relating to meetings by retrieving and collating various information from multitude of sources.
12. Coordinate with Legal Office, Finance, Strategy and IT teams to meet the needs of the sector/department/section in the respective areas.
13. Mentor junior members of the team and develop a positive work environment to enhance individual and team performance.

Required Minimum Qualification

Bachelor degree in Business Administration / relevant field.

4-5 years job experience regulatory environment or similar.

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