Personal Assistant- UK & UAE

Macwise Advisors; Dubai; Hybrid; AED 60,000 - 120,000; Full time

Job summary

A distinguished consulting firm based in Dubai is seeking an exceptional Personal Assistant to support a senior entrepreneur. This high-trust role demands sound judgement, discretion, and outstanding communication skills. The successful candidate will manage a complex diary, provide executive support, and coordinate logistics, all while ensuring a seamless workflow. Proficiency in English and Microsoft Excel is essential. Flexibility is key as the role spans international commitments, primarily between the UK and Dubai.

Qualifications

• Outstanding written and spoken English with strong drafting capability.
• Proven experience in supporting senior executives, founders, or principals.
• Strong working knowledge of Microsoft Excel and Microsoft Office.

Responsibilities

• Provide day-to-day support to the Principal across business and personal matters.
• Manage a complex diary across multiple time zones.
• Coordinate travel, meetings, and logistics as required.

Skills

Outstanding written and spoken English

Proven experience supporting senior executives

Strong working knowledge of Microsoft Excel

High level of attention to detail

Confident managing multiple work streams

Strong follow-ups for task closure

Active in Sports

Tools

Microsoft Office

Excel

Job description

Role Summary

We are seeking an exceptional Personal Assistant to support a senior entrepreneur operating across multiple international markets. This is a high-trust, high-responsibility role requiring sound judgement, discretion, and a consistently high standard of written and verbal communication.

The successful candidate will be highly organised, quietly proactive, and able to manage competing priorities with confidence. This role suits someone who takes pride in anticipating needs, closing loops, and ensuring seamless execution.

Key Responsibilities

Executive Support & Coordination

• Provide day-to-day support to the Principal across business and personal matters
• Attend meetings as required, producing clear, structured notes with actions, owners, and timelines
• Track all follow-ups arising from meetings and ensure timely completion
• Maintain oversight of ongoing matters, proactively highlighting risks or delays

Diary, Communication & Correspondence

• Manage a complex diary across multiple time zones
• Draft, review, and manage professional correspondence to a high standard
• Ensure prompt and appropriate follow-ups with internal and external stakeholders
• Act as a gatekeeper, prioritising communications effectively

Organisation & Planning

• Coordinate travel, meetings, and logistics as required
• Track important dates including birthdays, anniversaries, and key events globally
• Assist with the organisation of business and personal events
• Maintain orderly systems for documents, contacts, and information

Reporting & Administration

• Build and maintain Excel trackers for tasks, follow-ups, contacts, and priorities
• Ensure accurate record-keeping and version control
• Handle sensitive information with absolute confidentiality

Skills & Experience Required

• Outstanding written and spoken English, with strong drafting capability
• Proven experience supporting senior executives, founders, or principals
• Strong working knowledge of Microsoft Excel and Microsoft Office
• High level of attention to detail and organisational ability
• Confident managing multiple work streams simultaneously
• Strong follow ups for tasks closure is an important quality
• Active in Sports and understands team cohesiveness

Personal Attributes

• Calm, professional, and discreet
• Naturally proactive and solutions-focused
• Comfortable working flexibly to align with the Principal’s schedule
• Reliable, trustworthy, and able to operate with minimal supervision
• Polished interpersonal style with sound judgement

Working Style

This is not a rigid 9–5 position. The role requires flexibility and responsiveness in line with the Principal’s commitments, balanced with professional boundaries and mutual respect. The Role is between UK and Dubai majorly with other countries as necessary.