Personal Assistant to CEO

CreateIT; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading investment firm is seeking a highly organized Personal Assistant to support an international investor splitting time between Dubai and Switzerland. The ideal candidate will manage travel, coordinate schedules across time zones, and ensure efficient operations. Fluency in Russian and English is required, along with strong multitasking and organizational skills. This is a primarily on-site role in Dubai or Switzerland, with potential relocation for exceptional candidates.

Benefits

Competitive salary

Potential for increased compensation

Opportunity to work with an international investor

Dynamic tasks across personal and business domains

Qualifications

• Experience as a Personal Assistant, Executive Assistant, or Family Office Coordinator.
• High level of responsibility and stress tolerance.
• Ability to operate autonomously with clear communication.

Responsibilities

• Full organization of travel logistics and itineraries.
• Coordination of personal and business schedules.
• Support family office operations and document handling.
• Act on requests swiftly and prioritize tasks.
• Liaise with partners and maintain efficient workflows.

Skills

Fluent Russian

Fluent English

Strong organizational skills

Multitasking skills

Professional discretion

Analytical mindset

Job description

Personal Assistant | Dubai / Switzerland

We are looking for a highly organized, proactive, and dependable Personal Assistant to support an international investor who splits time between Dubai and Switzerland. This role requires exceptional attention to detail, strong decision-making skills, and the ability to manage both personal and business matters with absolute efficiency.

Salary: € 4,000 (higher compensation for exceptional candidates).

Format: Primarily on-site in Dubai or Switzerland. Relocation considered for strong candidates.

About the role: You will work closely with a high-profile individual, ensuring seamless daily life, efficient business operations, and well-orchestrated travel. The role combines elements of personal assistance and family office coordination, requiring flexibility, discretion, and readiness to act swiftly in any situation.

Key Responsibilities

• Full organization of travel: flights, accommodations, transfers, itineraries, and last‑minute changes.
• Coordination of personal and business schedules across multiple time zones.
• Support of family office operations: document handling, household coordination, vendor communication, and financial logistics (non‑accounting).
• Ensuring smooth execution of all personal and business processes.
• Acting quickly on requests, prioritizing tasks, and making independent decisions.
• Liaising with partners, service providers, and teams to maintain efficient workflows.
• Maintaining order, structure, and continuity across both locations.

Requirements

• Experience as a Personal Assistant, Executive Assistant, or Family Office Coordinator.
• Fluent Russian and English; additional languages are an advantage.
• High level of responsibility, stress tolerance, and readiness to react promptly.
• Strong organizational and multitasking skills.
• Ability to operate autonomously and provide clear, concise communication.
• Professional discretion and the ability to work in a non‑standardized schedule.
• Analytical mindset with a focus on clarity and efficiency.

Benefits

• Competitive salary with potential for increased compensation based on experience.
• Possible relocation to Dubai or Switzerland for exceptional candidates.
• Opportunity to work directly with an international investor.
• Dynamic and diverse tasks across personal and business domains.
• Influence on process organization and daily operational efficiency.