Personal Assistant & Sales Administrator

Nationwide Middle East Properties LLC; Dubai; On-site; AED 146,000 - 221,000; Full time

Job summary

A leading real estate firm in Dubai is seeking a Personal Assistant & Sales Administrator to provide high-level support to the CEO. The role includes managing schedules, handling client communications, and coordinating sales activities to ensure smooth operations. The ideal candidate will possess excellent organizational skills, CRM experience, and mandatory real estate industry knowledge. This position demands multitasking in a fast-paced environment, ensuring effective client relations and maintaining accurate property listings on all relevant platforms.

Qualifications

• Excellent organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office applications.
• Experience with CRM systems and sales tracking tools.
• Strong attention to detail and time management skills.
• Real estate industry experience is mandatory.

Responsibilities

• Provide comprehensive administrative support to the CEO.
• Assist in preparing reports and presentations.
• Organize and manage CEO’s appointments and follow-ups.
• Handle incoming inquiries for the CEO.
• Manage and maintain client records.

Skills

Organizational skills

Communication skills

Interpersonal skills

Time management

Customer service skills

Multitasking

Education

High school diploma or equivalent

Further education or certifications in administration or real estate

Tools

Microsoft Office (Excel, Word, PowerPoint)

CRM systems

Sales tracking tools

Job description

The Personal Assistant & Sales Administrator will provide high-level administrative and sales support to the CEO, assisting with managing schedules, organizing sales activities, and ensuring smooth day-to-day operations. This role will also involve coordinating with clients, maintaining relationships, managing real estate listings, and supporting the CEO’s overall business objectives in the real estate sector.

Responsibilities

• Provide comprehensive administrative support to the CEO, including calendar management, travel arrangements, and meeting coordination
• Assist in preparing reports, presentations, proposals, and business documents for the CEO
• Organize and manage CEO’s appointments, client meetings, and follow-ups
• Handle incoming inquiries and requests for the CEO, ensuring prompt and professional responses
• Manage and maintain client records, ensuring accurate tracking of interactions and business opportunities
• Coordinate real estate transactions, listings, and communications with clients
• Assist with preparing and managing property listings on real estate portals such as Bayut and Property Finder
• Maintain and update property information on relevant online platforms, ensuring accuracy and timely updates
• Communicate with clients, respond to inquiries, and follow up on leads from real estate portals
• Perform additional administrative duties and support projects as required by the CEO

Requirements

• Excellent organizational, communication, and interpersonal skills
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint)
• Experience with CRM systems and sales tracking tools
• Strong attention to detail and time management skills
• Ability to multitask and work efficiently in a fast-paced environment
• Previous experience in administrative support or a similar role, preferably supporting senior management or executives
• Knowledge of the sales process and client relations
• Real estate industry experience is mandatory
• Familiarity with real estate portals such as Bayut and Property Finder is a must
• Strong customer service skills and the ability to build relationships with clients
• High school diploma or equivalent; further education or certifications in administration or real estate is a plus.