Personal Assistant for an Executive Officer

Ajax Systems; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A well-known business in Dubai is seeking a reliable Personal Assistant to manage schedules, tasks, and assist in various personal and business needs. The ideal candidate will have at least two years of experience and be fluent in English. Responsibilities include managing diaries, arranging travel, and handling personal accounts. The role offers competitive wages and a professional team atmosphere.

Benefits

Competitive wages

Freedom to make decisions

A strong team culture

Opportunity for career development

Qualifications

• Two or more years of experience in a similar position.
• Fluent English proficiency is essential.

Responsibilities

• Manage diaries and organize meetings and appointments.
• Book and arrange travel, transport, and accommodation.
• Prepare reports, presentations, and correspondence.
• Handle housekeeping tasks with delivery services and suppliers.
• Oversee personal accounting and budgets.
• Manage property and related family assistant duties.

Skills

Organizational skills

Impeccable communication skills

Adaptability

Discretion

Attention to detail

Job description

We are looking for a result-oriented responsible and reliable individual who is ready to contribute a lot to both business and personal needs of a well-known business owner. Our perfect candidate possesses a blend of organizational prowess, impeccable communication skills, adaptability and discretion. He or she will have to efficiently manage schedules and tasks proactively, problem-solve, demonstrate strong attention to detail, remain composed under pressure and exhibit the ability to prioritize effectively. Additionally a high level of professionalism and integrity should be maintained while fostering a positive working relationship built on trust and reliability. Overall a perfect personal assistant seamlessly integrates into an employer's life alleviating stress and enhancing productivity.

Two or more years of experience in the same position and Fluent English proficiency are a must.

Main responsibilities:

• Managing diaries and organising meetings and appointments often controlling access to the manager/executive;
• Booking and arranging travel transport and accommodation visa support;
• Typing compiling and preparing reports presentations and correspondence;
• Housekeeping: dealing with delivery services cleaners suppliers;
• Dealing with a team of drivers and bodyguards;
• Taking responsibility of accounts and budgets (manager's personal accounting);
• Property management (including rentals and maintenance coordination) handling family assistant duties such as managing school-related matters.

Nice to have:

• Managing repair works choosing suppliers/contractors comparing offers/pricing;
• Experience working as a PA to a senior manager in an organizational environment;
• Great communication skills and the ability to multitask effectively while remaining calm and professional under pressure;
• The capacity to remain calm and focused when juggling multiple requests and managing a busy calendar;
• Ability to interact effectively with kids and relatives of an executive officer;
• Working (or being at least acquainted with) 1C financial monitoring reporting;
• Driving licence (B category).

We offer:

• Competitive wages and a transparent motivation system
• Freedom to make decisions and implement ideas
• A zero-bullshit culture
• A strong and well-coordinated team of professionals
• Ambitious tasks and challenges
• Opportunity to work with the most recognized security system and develop your career

Ajax Systems is a big team of professionals and open-minded people who share ambitious goals.

Join in!

Required Experience:

Unclear Seniority