Personal Assistant (225-925)

TALENTMATE; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

A recruitment and staffing agency in Sharjah is seeking a highly organized Personal Assistant to manage executive schedules and communications effectively. The ideal candidate will excel in multitasking and maintaining professionalism in a dynamic environment. Strong proficiency in Microsoft Office and exceptional organizational skills are essential for success in this full-time role.

Qualifications

• Proven experience as a Personal Assistant or similar role.
• Exceptional organizational skills and multiple priorities management.
• Strong communication skills for clear information presentation.

Responsibilities

• Manage executive schedules and appointments effectively.
• Handle communication with professionalism and discretion.
• Prepare detailed reports and presentations for projects.

Skills

Organizational skills

Communication skills

Time management

Problem-solving

Detail-oriented

Tools

Microsoft Office Suite

Calendar management tools

Job description

Overview

Job Description
We are seeking a highly organized and proactive Personal Assistant to support our team with administrative and personal tasks. The ideal candidate will be a master communicator and problem solver, capable of managing multiple priorities at once. You will play a pivotal role in streamlining operations, fostering efficient workflows, and ensuring that schedules are adhered to meticulously. The Personal Assistant will act as a gatekeeper, managing interactions, and providing a buffer for the team against disruptions. With exceptional time management skills, you will handle various special projects, enhance productivity, and contribute to the overall success of the organization. If you are detail-oriented and enjoy both planning and executing projects, this position is for you.

Responsibilities

• Manage executive schedules, ensuring appointments and meetings are organized and prioritized effectively.
• Handle communication on behalf of executive members with remarkable professionalism and discretion.
• Prepare detailed reports, briefings, and presentations to support team projects and initiatives.
• Coordinate travel arrangements including flights, accommodations, and related logistics for executive members.
• Ensure timely preparation and compilation of meeting agenda and necessary documentation.
• Monitor and respond to emails, directing correspondence to appropriate channels efficiently.
• Contribute to the planning and execution of special projects and company events as needed.
• Act as a liaison between executives and other departments, stakeholders, or clients.
• Ensure confidentiality and maintain the highest standards of conduct and ethics at all times.
• Maintain and order office supplies, ensuring functionality and availability for team efficiency.
• Update and maintain contact lists and sensitive documents with utmost accuracy.
• Anticipate the needs of executives by thinking a few steps ahead in terms of planning and problem-solving.

Requirements

• Proven experience as a Personal Assistant or in a similar administrative role, demonstrating capability.
• Exceptional organizational skills and the ability to manage multiple priorities seamlessly.
• Strong written and verbal communication skills, with the ability to present information clearly.
• Ability to maintain confidentiality and act with discretion and integrity at all times.
• Strong proficiency in utilizing office software, particularly Microsoft Office Suite and calendar management tools.
• Detail-oriented with strong analytical and problem-solving skills to address unexpected challenges.
• Ability to work independently with minimal supervision and take initiative in dynamic environments.

Job Details

Role Level: Mid-Level

Work Type: Full-Time

Country: United Arab Emirates

City: Sharjah

Company Website: https://www.talentmate.com

Job Function: Administrative Support

Sector: Recruitment & Staffing

What We Offer

About The Company

Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.

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Assistant·e Administratif·ve & Comptabilité

Secrétaire Exécutif(ve) /Assistant(e) de Direction, Bras droit administratif du CEO