Personal Assistant

Chedid Re; Dubai; On-site; AED 120,000 - 150,000; Full time

Job summary

A financial holding company is seeking a Personal Assistant to provide executive support to senior management in Dubai. The ideal candidate will manage diaries, travel arrangements, and coordinate communications. Requirements include a Bachelor’s degree and at least 6 years of experience in a similar role, with fluency in both Arabic and English. Candidates will benefit from working in a dynamic environment with opportunities for growth within a global organization.

Qualifications

• Minimum of 6 years of experience in a similar role.
• Proven expertise in managing executive calendars and appointments.
• Ability to coordinate with various internal and external stakeholders.

Responsibilities

• Manage calendars and schedule meetings for senior managers.
• Organize business trips, flights, hotels, and other reservations.
• Prepare cash expenses sheets and manage correspondence.

Skills

Diary management

Travel arrangements

Communication skills

Organizational skills

Fluency in Arabic

Fluency in English

Education

Bachelor’s degree in business administration, economics, or similar

Job description

A financial holding company, Chedid Capital is a leading investment group in the insurance and reinsurance fields. The Group operates across Europe, Middle East, Africa and South Asia. The Company plays a role in the forefront of the industry, being part of one of the top 20 Reinsurance Brokers in the world.

Chedid Re, a company under Chedid Capital, is looking for a Personal Assistant to provide full executive support to the head in terms of diary management, administration, travel arrangements, meeting preparations and working on specific projects, research and reports as required. The role also requires coordination with various internal and external stakeholders.

Joining our 1600 dynamic team members, spread among 64 subsidiaries worldwide, offers you endless growing opportunities.

Responsibilities

• Manage calendars and schedule meetings/appointments for assigned senior managers and coordinate with Office Manager to ensure drivers are available for said meetings.
• Greet visitors, screen incoming phone calls, and route them.
• Serve as a liaison between managers and staff, prioritizing and streamlining communications.
• Manage correspondence, track incoming and outgoing correspondence, and ensure replies are produced within the required timeframe.
• Organize business cards and contact details.
• Monitor and remind management of upcoming deadlines, commitments, and key events.
• Attend specific meetings and take notes, draft minutes and action recommendations as required (if needed)
• Organize business trips, including flights, hotels, car rental and other reservations.
• Manage the business invitations initiated by management by making the necessary reservations and following up on the details as needed.
• Coordinate restaurant and Hotel bookings and negotiate corporate rates and employee discounts with hotels and dining establishments and other establishments.
• Prepare cash expenses sheets, gather invoices/bills and cooperate with the accounting team to settle.
• Coordinate with the various business units within the group as needed.
• Maintain a high level of confidentiality and adherence to policies and procedures.
• Perform any other duties as requested.

Requirements

• Bachelor’s degree in business administration, economics, or similar.
• A minimum of 6 years of experience in a similar role.
• Fluency in Arabic and English is required.