Operations Coordinator

Mackenzie Jones; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading event organizing company in the UAE is seeking a candidate with an events background to support project execution and manage logistical planning. The role requires excellent administrative and project management skills, along with strong communication abilities. Duties include supporting event operations, administering timelines and budgets, and coordinating with third-party contractors. The ideal candidate will have integrity and a dedication to ethical practices in event management.

Qualifications

• Candidates must have a background in events.
• Must possess strong oral and written communication skills.
• Ability to create and manipulate spreadsheets.
• Excellent administrative skills and project management knowledge.

Responsibilities

• Support the Projects team in event operations.
• Provide administration support to management.
• Coordinate logistics on event day.
• Manage and report timelines and budgets.

Skills

Excellent administrative skills

Strong verbal and written communication

Project management skills

Spreadsheets and word processing proficiency

Integrity and high ethics

Job description

Over the years my client has worked across all sectors of the live entertainment industry and is immensely proud of their achievements as one of the UAE’s leading event organizers. They always look forward, and are constantly challenging themselves to find new talent, new formats, and new experiences for the passionate public.

Role responsibilities & duties

• Supporting the Projects team in the execution of all event-related operations
• Administration support to the senior or project manager
• Distribute, manage, monitor and report timelines and assist with internal budgets, contracts
• Coordinate logistical planning and execution on event day
• Liaise with all third party contracts consultants, suppliers etc
• Manage and administer the pre-qualification process for suppliers and consultants
• Communicate regularly any changes commercial, rider, deliverables, process to relevant departments
• Prepare the event manual covering all aspects of the project
• Contribute and provide assistance in developing a detailed and comprehensive project plan with associated communications documents for the project/event including detailed work breakdown structures addressing ticket pricing, timelines, deliverables, venue analysis, budgets, resource allocation, suppliers, legal obligations, staffing, marketing, risk assessment

Suitable candidates for this role must have excellent administrative skills, ability to create, manipulate and utilize spreadsheets, word processing programs and proof read and review accurately. Good project management skills and in-depth understanding of the events industry. You will have strong oral and written communication skills and have a high degree of integrity and a high sense of personal and professional ethics. You must come from an Events background.

About The Company

Mackenzie Jones Middle East has decades of HR, Marketing, Finance & Accounting, Sales, Secretarial & Business Support, Management Consulting and Engineering recruitment expertise. Along with a deep understanding of key market sectors and regions, we never forget to treat clients, companies and candidates as individuals who have unique needs.

So we always listen, constantly learn, occasionally challenge and frequently advise. It’s all part of a service renowned for its courtesy, consideration and dedication. Based in Dubai since 2006, our office covers the GCC and Levant countries and with the right regional expertise, we are the leading specialists.

We’re growing rapidly because people appreciate our honesty, commitment and results.

Areas of specialties we recruit for are: Human Resources, Finance & Accounting, Marketing, Sales, Secretarial & Business Support, Executive Search, Banking & Financial Services, Management Consulting and Engineering.