Operations Associate, Family Office

Mana Family Office; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

A private investment firm based in Dubai is seeking an Operations Associate to support day-to-day operations. This hands-on role emphasizes problem-solving and effective coordination across various functions. The ideal candidate should possess 2-5 years of relevant experience and demonstrate strong organizational and communication skills. The position offers exposure to high-level operations and requires working on-site. Visa sponsorship is provided if necessary, along with competitive compensation based on experience.

Benefits

Visa sponsorship if required

Long-term growth potential

Competitive monthly salary

Qualifications

• 2-5 years of experience in an operations or administrative role.
• Experience in a family office or investment firm preferred.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide operational and administrative support.
• Coordinate schedules and logistics.
• Manage documents and internal trackers.

Skills

Organisational skills

Attention to detail

Written communication

Verbal communication

Problem-solving

Proactivity

Job description

About the role

We are seeking a sharp, reliable Operations Associate to support the day‑to‑day execution and coordination of a fast‑moving, privately run investment and research environment based in Dubai. This is a hands‑on role suited to someone who enjoys responsibility, problem‑solving, and operating close to decision‑makers. You will support operational workflows across administration, coordination, documentation, and project support, ensuring things run smoothly and efficiently behind the scenes. The role requires sound judgment, discretion, and the ability to work with limited structure. This is not a corporate role with rigid processes. You will be expected to think, prioritise, and execute.

Key responsibilities

• Day‑to‑day operational and administrative support
• Coordinating schedules, meetings, and logistics
• Managing documents, records, and internal trackers
• Supporting ad hoc projects and requests from senior stakeholders
• Liaising with external service providers and counterparties
• Ensuring follow‑ups are completed accurately and on time
• Bringing order and structure to ongoing workflows
• Competitive monthly salary depending on experience
• Opportunity to work closely with senior decision‑makers
• Exposure to investment, research, and high‑level operations
• Visa sponsorship provided where required
• Long‑term growth potential for strong performers
• On‑site role with real responsibility and ownership

What we are looking for

• 2–5 years of experience in an operations, administrative, executive assistant, or coordination role
• Experience in a family office, professional services firm, consultancy, investment firm, or similar is preferred
• Highly organised with strong attention to detail
• Comfortable handling confidential information with discretion
• Proactive, reliable, and able to work independently
• Strong written and verbal communication skills
• Calm under pressure and able to manage competing priorities
• Comfortable working on‑site in Dubai
• This role suits someone who wants exposure, responsibility, and growth, rather than a narrow or highly structured corporate position.