Office Administrator

Confidential; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading organization in Dubai is seeking an Office Administrator/Receptionist to manage office operations, welcome visitors, and provide administrative support. Candidates should have strong communication and organizational skills, along with 1 to 3 years of administrative experience in the UAE. Familiarity with office equipment and the ability to work independently and collaboratively in a fast-paced environment are essential. This full-time position offers a chance to work in a dynamic, multicultural setting.

Qualifications

• High level of communication skills required.
• Minimum 1–3 years of experience in an administrative role in the UAE.
• At least 2 years of experience in a multinational company.

Responsibilities

• Open the office according to official working hours.
• Greet and welcome visitors and interview candidates.
• Manage office supplies and maintain adequate stock levels.
• Provide administrative support to the Country Manager.
• Organize travel and accommodation for team members.

Skills

Communication skills

Organizational skills

Ability to work independently

Collaborative skills

Tools

Office equipment

Job description

Job Description / Role

Employment Type: Full-time

Position: Office Administrator / Receptionist

Office Management

• Open the office according to official working hours.
• Check cleanliness of the interior, record any issues, and take necessary action to resolve them.
• Ensure the pantry is stocked with essentials.

Reception Duties

• Greet and welcome visitors and interview candidates during office hours.
• Maintain a tidy and professional reception area.
• Answer incoming calls and direct inquiries to the appropriate departments.

Office Services

• Manage office supplies (stationery and kitchen items) and maintain adequate stock levels.
• Provide administrative and general support to the Country Manager.
• Organize travel and accommodation for team members.
• Manage airline bookings and air ticket arrangements through approved suppliers, ensuring cost efficiency and timely confirmations.
• Assist HR with indoor and outdoor team events.
• Perform other related duties as assigned.

Meetings & Events Management

• Provide logistical support for meetings, including preparing meeting rooms and arranging catering when required.

Requirements

• High level of communication skills.
• Minimum 1–3 years of experience in administration functions as an Office Admin/Receptionist in the UAE.
• At least 2 years of experience in a multinational company and multicultural environment.
• Strong organizational skills and ability to work in a fast-paced environment.
• Familiarity with office equipment (fax, printer, etc.).
• Ability to work independently and take responsibility, as well as collaborate effectively within a team.