Administrative Coordinator

ADIB Group; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading financial services group in the UAE is looking for an Administrative Coordinator to support reconciliation processes and manage departmental communications. The ideal candidate will hold a Bachelor's degree and possess strong communication and accounting skills, along with proficiency in Microsoft programs. Responsibilities include invoicing, preparing reports, and ensuring high standards of service in all interactions. This position is crucial for maintaining both operational efficiency and client satisfaction.

Qualifications

• Good communication skills are essential for client interactions.
• Basic understanding of accounting principles required.
• Proficiency in Microsoft programs, especially Excel.

Responsibilities

• Assist with reconciliations for SZHP DOF & FTA business.
• Manage payment registrations and invoicing follow-ups.
• Document business processes to enhance efficiencies.
• Prepare monthly reports and manage departmental emails.

Skills

Good communication skills

Accounting knowledge

Good to advanced Microsoft programs knowledge

Education

Bachelor University Degree

Job description

Role : Administrative Coordinator

Location: UAE

Role Purpose:

Assist PMC to do weekly, monthly and yearly reconciling for SZHP DOF & FTA business.

Assist PMC to do SZHP DOF & FTA cases registration, upload documents & update PMC master sheet.

Payment registration & invoicing follow‑up review and comprehend invoice descriptions, manage departmental emails, prepare necessary reports and contact the clients Oracle registration.

Key Accountabilities of the role

General

• Provide a high level of customer service and care.
• Present the company in a professional manner in all business fields.
• Self‑development and continuing personal development.

Policies Systems Processes and Procedures

• Analyse and document business processes and problems to develop solutions to enhance efficiencies.

PMC

• Progress payment/valuation/Invoices/FTA cases registration (Shareholder Excel and Oracle system).
• Project file registration (Shareholder Excel and Oracle system).
• SZHP DOF & FTA reconciling (weekly & monthly basis).
• Business monthly reports (Performance Indicator KPI Pending cases and under process cases reports).
• Monthly MIS preparation.
• Manage and follow up all kinds of e‑mails related to the department, contact the customers and clients based on business needs.
• Ensure a high standard of report output and quality control.

Risk

• Monitor exposure to risk and compliance of the respective development advisory department.

Training

• In‑house training will be given.

Specialist Skills / Technical Knowledge Required for this role

• Bachelor University Degree
• Good communication skills
• Accounting knowledge
• Good to advanced Microsoft programs knowledge.

Required Experience

• IC