Lead Expeditor

Altron; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading multinational company in Abu Dhabi is seeking a Lead Expeditor to manage all expediting activities across multiple projects. The role involves organizing and coordinating efforts to meet project delivery requirements, overseeing field expeditors, and ensuring compliance with purchase order agreements. Ideal candidates should have strong organizational skills and experience in project procurement management.

Qualifications

• Strong organizational and coordination skills for multitasking in projects.
• Experience in expediting functions and project delivery requirements.
• Ability to lead and instruct a team of expeditors.

Responsibilities

• Responsible for all expediting activities for multiple projects.
• Oversee work of site and field expeditors at various locations.
• Ensure compliance with PO Supply agreements and project requirements.

Job description

• Working at the project site, the Lead Expeditor is responsible of all the Expediting activities for the project
• Under the guidance of the Procurement Manager and operational direction of the Project Manager or Project Procurement Manager.
• Organize and coordinate the activities of the expediting function within multiple Projects in parallel, meeting all Project delivery requirements.
• Organize and oversee the work of site and field expeditors based in the company’s operating sites (instruct, coach, develop expediting plans)
• Apply all relevant procedures, tools and forms in order to ensure efficiency and effectiveness of expediting
• Directly reporting to the Procurement Manager based in Project site or alternatively at to Project Manager or Project Procurement Manager.
• Ensure the Procurement activities are coordinated from the PO placement up to the agreed delivery term as well as all other post-delivery activities as they are defined in the PO.
• At Project start-up or RFQ stage, organize and define the criticality rating review with the appropriate tool.
• Establish in agreement with the Project Manager and Procurement Manager the Expediting Plan for the critical Procurement items, works or services.
• Review the project procurement scope and risks and recommend to the management some resource allocation.
• Coordinate the Expediting team and ensure the material delivery in full compliance with the PO Supply agreement and project requirements.
• Organize and lead Kick off meeting (KOM) for Risk Tier 1 packages.
• Provide regular and accurate status reports on the progress of the activities for each project.
• Make sure coordination, monitoring and follow-up 3rd party inspection activities is done in close coordination with Quality dept.
• Review and monitor expediting plans for each site and evaluate the issues to be escalated.
• Be involved and able to step in when required for the package Risk Tier 1 and 2.
• Use the Expediting tool on a regular basis to audit and arrange some quality check analysis and be able to flag any project identified risks as well as recommending eventually some action to the management.
• Ensure a close, continuous and efficient interface with Procurement, Engineering, Project Control, Construction, Quality and Stores dept.
• Maintain up to date all Registers, Deviation, Non-conformance, certificates, deliveries and OSD.
• Instruct, coach, support and provide feedback and guidance to the Desk and Site Expeditors
• Participate to Supplier Performance Evaluation and provide feedback to the Procurement team to improve the performance of company/project in Supplier selection.