Junior Executive Assistant

360Partners; Dubai; Hybrid; AED 50,000 - 70,000; Full time

Job summary

A professional service company is seeking a proactive Junior Executive Assistant to support a senior executive in Dubai. The role requires strong organisational skills, attention to detail, and the ability to manage multiple tasks. Responsibilities include calendar management, travel logistics, and assisting with HR coordination. Ideal candidates will have some experience in administrative roles and be comfortable using Google Workspace or Microsoft Office. This position offers the opportunity for growth into a senior EA role as responsibilities expand.

Qualifications

• Some experience in an administrative, PA, EA, or office support role.
• Reliable follow-through and the ability to manage multiple tasks.
• Comfortable using productivity tools.

Responsibilities

• Support calendar management and scheduling.
• Assist with travel planning and logistics.
• Coordinate personal and household tasks.
• Assist with vendor payments and invoice tracking.
• Support recruitment logistics and candidate communications.

Skills

Organisational skills

Attention to detail

High level of professionalism

Clear communication skills

Productivity tools proficiency

Tools

Google Workspace

Microsoft Office

Job description

Junior Executive Assistant / Personal Assistant (EA/PA)

Location: Dubai, UAE (preferred) or Remote

Role Summary

We are seeking a proactive and highly organised Junior Executive Assistant / Personal Assistant to support a senior executive across both business and personal priorities. This is a high-trust, hands-on role ideal for someone early in their EA/PA career who is eager to learn, take ownership, and grow into a more senior support position over time. The role requires strong execution, discretion, and the ability to manage multiple tasks with structure and reliability.

Key Responsibilities

Executive & Personal Support

• Support calendar management, scheduling, and day-to-day prioritisation.
• Assist with travel planning and logistics, including bookings, itineraries, and transport arrangements.
• Coordinate personal and household tasks such as appointments, renewals, services, and deliveries.
• Liaise with household and personal vendors to obtain quotes, schedule services, and follow up on completion.
• Maintain organised and secure digital filing for personal documents and records.

Business & Finance Administration

• Assist with coordinating vendor and staff payments, invoice collection, and payment tracking.
• Maintain trackers for expenses, subscriptions, renewals, and recurring payments.
• Support coordination with internal or external finance contacts to ensure documentation is prepared and submitted on time.
• Help maintain up-to-date vendor records, including contracts and banking details.

Operations Support

• Support day-to-day operational task management using checklists and trackers.
• Follow up with internal stakeholders and external suppliers to keep tasks on schedule.
• Assist in documenting simple processes and workflows for recurring tasks.

HR & People Coordination

• Support recruitment logistics, including scheduling interviews and coordinating candidate communications.
• Assist with onboarding and offboarding administration and document collection.
• Help maintain confidential staff records and basic leave tracking.

Required Qualifications

• Some experience in an administrative, PA, EA, or office support role (corporate or private support).
• Strong organisational skills with excellent attention to detail.
• Reliable follow-through and the ability to manage multiple tasks.
• High level of professionalism and discretion when handling sensitive information.
• Clear written and verbal communication skills.
• Comfortable using productivity tools (Google Workspace or Microsoft Office, calendars, spreadsheets, task tools).
• Based in Dubai or able to work remotely with strong availability and responsiveness.

Preferred Qualifications

• Exposure to payment coordination, expense tracking, or invoice administration.
• Experience supporting HR or recruitment administration.
• Experience working with senior executives or founders.

Working Conditions

• Standard working hours aligned with UAE business hours.
• Some flexibility may be required for time-sensitive or urgent matters.
• Opportunity to grow into a more senior EA role as responsibilities expand.