ICS Executive Assistant, Abu Dhabi

Blackstone; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A global investment firm in Abu Dhabi is seeking an Executive Assistant to provide 1:1 support to a senior managing director. Responsibilities include extensive diary management, coordination of travel arrangements, and tracking of meetings via Salesforce CRM. The ideal candidate will have prior EA experience, advanced skills in Microsoft Office, and be a good team player. Excellent communication skills and the ability to work flexible hours are essential. This position offers a dynamic work environment and involvement in diverse tasks.

Qualifications

• EA experience from a similar professional/corporate background.
• Advanced knowledge of MS Office Suite and experience in diary management and travel.
• Candidate must be able to set priorities independently.

Responsibilities

• Providing 1:1 support to an SMD.
• Extensive diary management coordinating meetings across time zones.
• Organizing international travel arrangements including flights and hotels.

Skills

Diary management

Communication skills

Team player

Flexibility

Tools

MS Office Suite

Salesforce

Concur

Kronos

Zoom

Book-It

Job description

Blackstone is the world’s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $ trillion in assets under management include investment vehicles focused onprivate equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at .

Business Unit

Institutional Client Solutions ("ICS")

Job Title : Executive Assistant

Responsibilities

• Providing 1 : 1 support to an SMD
• Extensive diary management; coordinating internal and external meetings in the UK, US and Europe.
• Working regularly with internal and external EA’s to coordinate meetings / calls over different time zones.
• Organizing and international travel arrangements, including flights, cars, hotels, visas, etc.
• Tracking meetings and updating information in the Salesforce CRM system.
• Help in coordinating Roadshows and marketing trips.
• Collation of marketing materials when required, working closely with the Marketing Assistants.
• Monthly reconciliation of the professionals’ expenses, using Concur.
• Monthly reporting of the professional’s time management, using Kronos.

Qualifications and Experience

• EA experience from a similar professional / corporate background.
• Advanced MS Office Suite. Experience of diary management and travel.
• Great team player, working within a small team with different demands.
• Good communication skills and able to set priorities independently.
• Experience with Concur, Zoom and Book-It system would be an asset.
• Candidate has to demonstrate high flexibility of working out of hours.
• Fluent English essential.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, sexual orientation, national origin or any other category protected by law.

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.