HR Assistant Manager

BG Group UAE; Dubai; On-site; AED 50,000 - 70,000; Full time

Job summary

A leading construction firm is seeking an experienced HR Assistant in Dubai to manage HR operations, including recruitment and government transactions. Candidates should have a Bachelor's in Human Resources and a minimum of 5 years' relevant experience in the UAE, with a strong understanding of Labor Law. This role requires excellent organization, communication skills, and the ability to handle confidential information. Proficiency in MS Office is essential. Join a dynamic HR team dedicated to effective management of human resources.

Qualifications

• Minimum 5 years of experience as an HR Assistant or similar role in the UAE.
• Preferably with prior experience in the construction field.
• Proven experience in visa processing and government-related HR transactions.

Responsibilities

• Coordinate daily tasks with the PRO and manage HRMS requirements.
• Handle recruitment for blue-collar staff including drivers and technicians.
• Review attendance sheets and process monthly salary details.

Skills

Strong knowledge of UAE Labor Law

Proficiency in MS Office

Excellent organizational skills

Good communication skills in English

Ability to handle confidential information

Education

Bachelor’s degree in Human Resources or related field

Tools

HR systems

Job description

Daily Responsibilities

1. PRO Transactions & Government Systems

• Coordinate and share daily tasks with the PRO.
• Follow up on all government and PRO-related transactions on a daily basis.
• Review government system reports to identify any red flags and prevent fines or penalties.

2. Daily Reports

• Camps reports (labour, rooms, cleanliness, instructions, etc.).
• Project requirements coordination with the Operations Department and Safety Department.
• Follow up and update HR-related programs (training, policies, instructions, etc.).

3. Recruitment

• Handle recruitment for blue-collar staff (operations staff).
• Positions include drivers, supervisors, foremen, skilled technicians, and similar roles.

4. Daily Administration Work

• Review administration tasks with the PRO.
• Manage HRMS requirements including onboarding, offboarding, warning letters, evaluations, leaves, etc.
• Act as the communication link with medical and vehicle insurance companies for:
• Create and maintain employee personnel files.
• Serve as the communication link between the HR Department and all group employees for personal or work-related requests.
• Conduct investigations related to employee issues (complaints, absenteeism, conflicts, etc.).
• Handle HR-related administration tasks such as flight bookings, vacation summaries, End of Service (EOS) calculations, etc.
• Review all documents received from the PRO (invoices, forms, etc.).
• Handle any other tasks related to the HR Department.

Weekly Responsibilities

• Review and update attendance sheets for payroll processing.
• Review and update salary additions and deductions sheets.
• Review and update the filing system, ensuring all documents are properly attached and filed correctly.
• Handle ILOE insurance renewals or cancellations.

Monthly Responsibilities

• Review and verify the monthly salary sheet and ensure all details are accurate.
• Check and verify DU bills, Salik, and ENOC statements.
• Process monthly pension payments.
• Prepare and coordinate monthly Saturday schedules.
• Follow up on operations uniforms, safety shoes, and personal protective equipment (PPE).
• Handle any additional HR-related responsibilities as required.

Yearly Responsibilities

• Renewal of camps contracts.
• Renewal of warehouses contracts.
• Trade license renewal.
• Office lease renewal.
• Insurance policy renewals.
• Vehicle renewals.
• PO Box renewal.

Qualifications

• Preferably with prior experience in the construction field.
• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum 5 years of experience as an HR Assistant or similar HR role in the UAE.
• Strong knowledge of UAE Labor Law and HR operational procedures.
• Proven experience in visa processing and government-related HR transactions.
• Proficiency in MS Office and HR systems.
• Excellent organizational skills with strong attention to detail.
• Good communication skills in English (Arabic is an advantage).
• Ability to handle confidential information with professionalism and discretion.