General Manager Assistant

Amazon; Dubai; On-site; AED 200,000 - 300,000; Full time

Job summary

A global e-commerce leader in Dubai is seeking a motivated General Manager's Assistant for its Fulfillment Center. This role includes coordinating employee engagement events, managing communication across the site, and acting as the Charity Champion. Candidates should demonstrate excellent multi-tasking abilities, a high proficiency in MS Office, and previous experience in a large scale, process-driven environment. This position is essential for delivering high-quality service to both internal and external customers.

Qualifications

• Ability to prioritize and deliver multiple assignments effectively.
• Experience in a large-scale, process-driven environment is beneficial.
• Attention to detail.

Responsibilities

• Coordinate onsite employee engagement events and manage budgets.
• Manage communication channels across the Fulfillment Center.
• Act as the site Charity Champion, coordinating the charity budget.
• Manage leadership travel and administration tasks.
• Support projects and initiatives.

Skills

Team coordination

Diary management

Microsoft Office Suite proficiency

Communication

Problem-solving

Education

Degree level qualification or equivalent

Job description

Job Overview

We are seeking a motivated and impeccably organised General Managers Assistant to join our Fulfillment Center to assist and work closely with the sites General Manager.

About Amazon’s Fulfillment Centers: the Operations teams that work in these facilities are responsible for management of our vast range of fast moving inventory from Inbound to Outbound departments. They also work as smart as they can to ensure that our customers receive what they want when they want it while improving processes and workflows wherever possible.

In this critical role you will enjoy a varied and great range of interactions daily. You will be responsible for the coordination of engagement events across the site and manage the associated annual budget. This exciting role will allow you to be creative in bringing your ideas and fun initiatives to life working with our operations teams and driving communication within the Fulfillment Center. Whatever you find yourself focusing on it will be aimed at delivering the highest quality service to our internal and external customers.

Key Job Responsibilities

• Plan, coordinate, and organize onsite employee engagement events for associates including managing associated budgets and deadlines throughout the year.
• Manage communication channels across the Fulfillment Center including newsletters, site-specific message boards, and feedback channels.
• Act as the site Charity Champion in the community; coordinate the site charity budget working with central teams.
• Manage the network recognition programmes onsite for associates and drive participation amongst leadership team and associate population.
• Be responsible for the overall direction and coordination of the leadership teams travel and administration including diary management and recording actions of meetings and driving these to resolution on behalf of the General Manager.
• Working closely with all support staff to build, coordinate, and secure robust support and resources for projects and initiatives.
• Welcome and coordinate visitors on behalf of the General Manager and leadership team of the Fulfillment Center.
• Diary management experience at Director and/or Senior Manager level including arranging travel and conference calls.
• Conduct clerical duties including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs and internal information and platforms.
• Type meeting notes, create conference agendas, and minor content curriculum creation.

Qualifications

• Typical work schedule is Monday through Friday; job duties may require additional hours and availability outside normal working hours. May require flexibility to adjust work schedule from time to time and to travel between sites.
• Demonstrable experience in the key responsibilities of the role as described above in the job posting.
• Ability to effectively prioritize and deliver multiple assignments while also serving as point of contact for a large team.
• Proficiency with the Microsoft Office Suite (Outlook, PowerPoint, Word, Excel).
• Attention to detail and problem‑solving skills.
• High proficiency of English language.
• Previous working experience within a large scale rapid and process driven environment would be beneficial.
• Degree level qualification or equivalent.

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Required Experience:

Director