Front Desk Receptionist and Administration Coordinator

Arton Capital - Empowering Global Citizenship®; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A global financial advisory firm is looking for a Receptionist and Admin Coordinator in Dubai. This role involves managing front desk operations, providing administrative support across departments, and coordinating travel for staff. Ideal candidates should have excellent communication skills and proficiency in Microsoft Office, alongside a degree in a related field. Responsibilities include greeting clients, maintaining office supplies, and supporting HR with various tasks. Strong organizational skills and discretion are essential.

Qualifications

• Proven experience in a receptionist, administrative, or office coordinator role.
• Experience with travel booking platforms is a plus.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Greet clients, guests, and staff professionally.
• Manage all front desk activities.
• Coordinate meeting room bookings and maintain supplies.
• Arrange domestic and international travel for staff.

Skills

Excellent verbal and written communication skills in English

Strong organizational abilities

Multitasking abilities

Professional demeanor

Education

Diploma or Bachelor’s degree in Business Administration or a related field

Tools

Microsoft Office Suite (Word, Excel, Outlook)

Job description

Company Description

Arton Capital empowers individuals and families to become Global Citizens by investing in second residence and citizenship around the world. As a global financial advisory firm, Arton plays a critical role in helping governments, industry professionals, and investors achieve their goals efficiently. With over 15 offices worldwide, Arton Capital has attracted over US$ 4 billion in foreign direct investment and is part of The Arton Group, offering tailored services for Global Citizens.

Position Overview

Arton Capital is seeking a professional, proactive, and highly organized Receptionist and Admin Coordinator to serve as the first point of contact for our Dubai office. This role is essential in ensuring the smooth running of daily administrative and front desk operations. The ideal candidate will manage reception duties, support administrative functions across departments, and coordinate travel arrangements for staff, while maintaining a high standard of confidentiality and efficiency.

Key Responsibilities

Reception Duties

• Greet and welcome clients, guests, and staff in a professional and courteous manner.
• Answer and route incoming calls promptly and professionally.
• Manage all front desk activities, including mail and courier services.
• Maintain a clean, organized, and welcoming reception area.

Administrative Coordination

• Provide day-to-day administrative support to all departments as needed.
• Maintain office supplies inventory and place orders when necessary.
• Coordinate meeting room bookings and ensure meeting spaces are prepared and equipped.
• Support the HR Director with scheduling, documentation, and internal communication tasks.
• Assist in document filing, scanning, and digital recordkeeping.
• Liaise with building management for maintenance, security, and general office services.

Travel Coordination

• Arrange domestic and international travel for staff, including flight bookings, hotel accommodations, visas, and transportation.
• Ensure timely issuance of travel itineraries and necessary documentation.
• Monitor travel budgets and support cost-effective booking decisions.
• Maintain a centralized travel log for recordkeeping and reporting purposes.

Requirements

• Proven experience in a receptionist, administrative, or office coordinator role.
• Excellent verbal and written communication skills in English.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with travel booking platforms or agencies is a plus.
• Professional demeanor with a customer-oriented attitude.
• Discretion and confidentiality in handling sensitive information.

Preferred Qualifications

• Diploma or Bachelor’s degree in Business Administration or a related field.
• Prior experience in a multinational or financial services company.

How to Apply

Interested candidates may submit their CV and a brief cover letter to:

[e-mail]

Only shortlisted applicants will be contacted.