Facilities Coordinator

JLL; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading global real estate firm is seeking a Facility Coordinator in Abu Dhabi. The role focuses on managing office environments, scheduling, and vendor management to enhance employee productivity. Candidates must have strong communication skills and experience in facility management. Potential responsibilities include conducting inspections, managing office repairs, and maintaining asset inventories to ensure a safe and efficient working environment.

Qualifications

• Strong communication skills to interface with various stakeholders.
• Ability to maintain a quality work environment and enhance employee productivity.
• Experience in managing facilities and vendor relationships.

Responsibilities

• Manage conference room activities and equipment functionality.
• Act as liaison with landlords and contractors.
• Conduct quarterly facility inspections and maintain capital asset inventory.

Skills

Problem solving

Safety and security management

Purchasing

Reporting

Environmental awareness

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Facility Coordinator

• Provide a quality work environment that enhances employee productivity.

• Effectively manage all conference and demo room activities to include overseeing conference scheduling using Collaboration suite equipment functionality and general conference room upkeep.

• Provide usage reports as required Proactively ensure the facility as an asset is well maintained to include furniture repairs carpet cleaning touch ups and replacements as needed.

• Act as a liaison with the landlord contractors architects and other Oracle vendors or personnel.

• Establish annual purchase orders and monitor monthly vendor payment. Assign office space based on the EMEA Space Ranking guideline.

• Record accurate office space assignments on a twice a monthly into Oracle*Property Manager. Demonstrate PN proficiency and serve as a site reference.

• Review site ETDs and facility usage summary; notify Regional facility manager of discrepancies.

• Assist Facility manager by providing planning information and feedback to initiate manage and follow up on projects.

• Help in developing stacking plans capacity plans and site programs Supervise the ordering of repairs and track office equipment servicing including copy machines printers fax machines and postage meters. Track machine repairs and usage data.

• Maintain inventory of all facilities capital assets including owner serial number and location; reconcile on an annual basis.

• Conduct quarterly facility inspections and submit form to Facility manager for review.

• Contact property management and/or vendors as needed for repairs and adjustments.

• Interface with regional facility manager on capital purchases office expansions small project requests leasing issues as well as any space ranking concerns.

• Establish preliminary space plans and identify alternatives; coordinate requirements and provide budget estimates for scope approvals Interact with various groups and collect information regarding headcount growth requirements.

• Establish and communicate move coordination requirements.

• Prepare move coordination forms issue boxes labels and distribute information.

• Follow up to resolve outstanding move coordination issues.

• Assist in identification of Construction or project punch list items; follow up on completion of these items including participation in 11-month walk through (for new facilities) Obtain proper certificates of insurance for vendor related work (as needed).

• Develop and implement building emergency procedures such as in the case of power outages and water damage.

• Ensure processes essential to the facility/propertys operation are documented.

• Reporting

• Purchasing

• Safety Security & Environmental

• Problem solving

Location:

On-site Abu Dhabi ARE

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Required Experience:

IC