Executive Personal Assistant

Airalo; Remote; AED 220,000 - 294,000; Full time

Job summary

A travel-tech company is seeking a skilled Executive Assistant to support their CEO in Dubai. The ideal candidate will have over 5 years of experience managing complex schedules and communicating effectively across cultures. This role emphasizes autonomy and organizational excellence, with responsibilities spanning from calendar management to internal liaison. The position is remote-first, with benefits including health insurance and annual retreats. Candidates fluent in both English and Arabic are encouraged to apply.

Benefits

Health Insurance

Work-from-anywhere stipend

Annual wellness & learning credits

Company retreat

Qualifications

• At least 5 years of experience as an Executive Assistant supporting top-level executives.
• Proven track record of managing complicated global schedules.
• Experience working with teams from different cultures and time zones.

Responsibilities

• Manage and optimize a dynamic and complex calendar for our CEO.
• Resolve scheduling conflicts and ensure thorough preparation for commitments.
• Act as a central liaison for internal and external stakeholders.

Skills

Organizational skills

Communication skills

Cultural sensitivity

Adaptability

Technical proficiency in Google Workspace

Fluency in Arabic

Tools

Google Workspace

Slack

Notion

Job description

About Airalo

Alo! Airalo is the worlds first eSIM store that helps people connect in over 200 countries and regions across the globe. We are building the next digital service that revolutionizes the telecom industry. We are a travel-tech company and an equal-opportunity environment that values and executes diversity inclusion and equity. Our team is spread across 50 countries and six continents. What glues us together is our commitment to changing the way you connect. Check out more information about Airalo in our Public Handbook here.

About you

We hope that you care deeply about the quality of your work the intrinsic worth of tasks and the success of your team. You are self-disciplined and do not require micromanagement in terms of your skillset and work ethic. You do your best to flourish as an individual every day while working hard to foster a collaborative team environment. You believe in the importance of being and staying authentic, honest, positive and kind. You are a good interlocutor with clear and concise communication. You are able to manage multiple projects, have an analytical mind, pay keen attention to detail and love to get your hands dirty. You are cognizant tolerant and welcoming of vulnerabilities and cultural differences.

About the Role

Position: Full-time / Employee

Location: Remote-first

Benefits: Health Insurance work-from-anywhere stipend annual wellness & learning credits annual all-expenses-paid company retreat in a gorgeous destination & other benefits

We’re looking for an experience Executive Assistant to work closely with our CEO. This pivotal role is perfect for someone who excels in a dynamic fast-paced and high-growth environment. Based in Dubai you’ll be instrumental in optimizing our CEOs effectiveness and ensuring seamless operations. We’re looking for someone with an uncanny ability to anticipate needs; someone who can proactively identify solutions.

Your contributions will directly enable our CEO to concentrate on critical big-picture goals global expansion and innovative new initiatives. Our ideal candidate has outstanding organizational skills impeccable communication and the capacity to work autonomously with the utmost discretion and confidentiality within our diverse international team.

Responsibilities

• Manage and optimize a dynamic and complex calendar for our CEO including scheduling meetings appointments and events across multiple time zones.
• Manage both work and personal commitments
• Resolve scheduling conflicts and ensure our CEO is thoroughly prepared and briefed for all commitments.
• Oversee our CEOs inbox drafting reviewing and dispatching emails and other correspondence on their behalf.
• Act as a central liaison for internal and external stakeholders maintaining professional and clear communication.
• Identify potential issues and develop effective solutions often anticipating challenges before they arise.
• Demonstrate flexibility and resilience in managing diverse demands and unexpected situations calmly and effectively.

Must Haves

• Youll need at least 5 years of experience as an Executive Assistant supporting top-level executives.
• Youll have a proven track record of managing complicated global schedules really showing off your organisational skills
• Experience working with teams from different cultures and time zones is a big plus
• Fantastic written and verbal communication skills in English
• Youll be a whiz with Google Workspace Slack and Notion or can pick up new tech quickly
• Great people skills youll be able to build trust and good relationships with anyone anywhere.
• Fluency in Arabic is desirable

If you are interested in this role please apply via the link

Background checks

By applying you acknowledge and agree that in case of successful application Airalo may request to run background checks as a condition for entering into an agreement with you. Rest assured that these checks will only occur upon your prior consent and at the end of the selection process and will be strictly limited to what is allowed under the laws that are applicable to you. All data that you share or that we collect in connection with such checks will be processed in accordance with our Privacy Policy available here.

AI in hiring

To maintain transparency in our hiring process we want to let you know that our recruitment team may use AI-powered tools to support specific tasks such as assessing resumes and taking notes during interviews. We want to be clear that these tools are used to assist our team and AI never makes the final hiring decision. That responsibility rests entirely with our amazing team of recruiters.

We sincerely thank all applicants in advance for submitting their interest in this opportunity. Airalo is an equal-opportunity employer and values diversity equity & inclusion. We do not discriminate on the basis of race religion national origin gender sexual orientation age marital status veteran status or disability status. We are committed to providing reasonable accommodations upon request for individuals with disabilities throughout our job interview process. We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.