Executive Secretary Support

Hitachi Rail; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading engineering firm is seeking an organized administrator to support office tasks and strengthen workplace efficiency. This position involves managing various administrative responsibilities and collaborating with internal teams for proposals and projects. Applicants should have a Bachelor's degree or equivalent experience and possess strong MS Office skills and excellent communication abilities. The role is based in Abu Dhabi, UAE, and requires proactive engagement with stakeholders.

Qualifications

• Bachelor’s degree or equivalent experience in secretarial or administrative work.
• Good knowledge of MS Office and strong customer relationship skills.
• Ability to work independently with a strategic and result-oriented mindset.

Responsibilities

• Manage general administrative tasks and office support.
• Support various projects, such as updating customer instructions.
• Update sales documentation and branding materials.
• Coordinate with internal teams for proposal preparation and project execution.

Skills

MS Office (PowerPoint, Excel, Word)

Customer relationship skills

Excellent communication skills

Interpersonal skills

Independent work capabilities

Education

Bachelor’s degree or equivalent experience in secretarial or administrative work

Job description

Description

The Opportunity

In this role, you will become the go-to person for several important administrative and office support tasks. This is your chance to play a key role in supporting and strengthening our seamless, efficient, and welcoming workplace. This role reports directly to the Local Service Sales Manager – UAE.

How You’ll Make an Impact

• Manage general administrative tasks and office support.
• Support various case‑by‑case projects, such as updating customer instructions.
• Update sales documentation and branding materials.
• Coordinate with internal teams (technical, operations, finance, and legal) for proposal preparation, delivery, and project execution as needed.
• Maintain contact with various suppliers and service vendors.
• Promote Hitachi Energy HSE and Sustainability culture and vision to clients to gain commitment.
• Ensure compliance with applicable external and internal regulations, procedures, and guidelines.
• Live Hitachi Energy’s core values of safety and integrity, taking responsibility for your actions while caring for colleagues and then

Your Background

Bachelor’s degree or equivalent experience in secretarial or administrative work.

In‑Depth Knowledge of Office Administration

• Good knowledge of MS Office (PowerPoint, Excel, Word) and strong customer relationship skills.
• Ability to work independently with a strategic and result‑oriented mindset.
• Excellent communication and interpersonal skills.
• Proficiency in both spoken and written English is required.

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