Executive Personal Assistant

Shot Social; Dubai; On-site; AED 128,000 - 214,000; Full time

Job summary

A dynamic startup in Dubai is seeking a highly organized and proactive Personal Assistant to support a young founder. This in-office role focuses on managing the founder’s calendar, handling logistics, and ensuring efficient time management. The ideal candidate thrives under pressure, has excellent English communication skills, and is confident in multitasking. This trusted position offers exposure to a fast-growing business environment and the opportunity to make a significant impact.

Qualifications

• Based in Dubai or willing to relocate.
• Available in the office Monday to Friday.
• Prior experience as a personal or executive assistant is advantageous.

Responsibilities

• Manage and maintain the founder’s calendar.
• Coordinate travel and bookings as needed.
• Handle inbox management and respond to emails.
• Order meals and manage daily logistics.

Skills

Strong organisational skills

Time-management skills

Excellent written and spoken English

Confident and professional demeanor

Ability to multitask

Proactivity

Job description

Job Title: Personal Assistant to Founder

Location: Dubai (In-Office, Monday to Friday)

Type: Full-Time

Overview

We are looking for a highly organised, proactive, and reliable Personal Assistant to support a young founder based in Dubai. This is an in‑office role designed to remove distractions, manage day‑to‑day logistics, and protect the founder’s time so they can stay focused on high‑impact work.

This role suits someone who thrives on structure, anticipates needs before they arise, and takes pride in making someone else more productive.

Key Responsibilities

• Manage and maintain the founder’s calendar, scheduling meetings, calls, and appointments
• Book meetings, coordinate with internal and external stakeholders, and manage follow‑ups
• Handle inbox management, including drafting and responding to emails when required
• Order meals, manage daily logistics, and handle ad‑hoc personal tasks during working hours
• Coordinate travel, transport, and bookings as needed
• Run errands and assist with day‑to‑day operational tasks
• Drive the founder when required (must be a confident driver in Dubai)
• Support research tasks, note‑taking, and organisation of information
• Ensure the founder’s time is structured, efficient, and uninterrupted
• Act as a trusted right hand, keeping things moving smoothly throughout the day

What This Role Is

• A hands‑on, fast‑paced personal assistant role
• Focused on time management, organisation, and execution
• In‑office support for a high‑performance founder
• A role where initiative and problem‑solving are essential

What This Role Is Not

• This is not a remote role
• This is not a cooking or household role
• This is not a purely administrative desk job

Requirements

• Based in Dubai or willing to relocate
• Available in the office Monday to Friday
• Strong organisational and time‑management skills
• Excellent written and spoken English
• Confident, professional, and discreet
• Able to multitask and adapt quickly to changing priorities
• Comfortable handling both professional and personal tasks
• Valid UAE driving licence preferred
• Prior experience as a personal assistant or executive assistant is a strong advantage

Personality Fit

• Calm under pressure
• Detail‑oriented and reliable
• Proactive rather than reactive
• Comfortable working closely with a founder
• Takes ownership and follows through

Why This Role

You’ll gain direct exposure to a fast‑growing business environment, work closely with a founder, and play a key role in maximising productivity and execution. This is a trusted position with real responsibility and room to grow.

Skills

Make the founder's life easier.