Executive Facilities Management

Mindtel; Abu Dhabi; On-site; AED 150,000 - 200,000; Full time

Job summary

A professional facilities management company is seeking an Executive Facilities Manager to provide comprehensive administrative and operational support, ensuring efficient daily office functions. The ideal candidate will have a Bachelor's degree, at least 5 years of experience in executive support, and fluency in both Arabic and English. Responsibilities include coordinating meetings, managing correspondence, and supporting HR functions. This role offers a structured environment where the candidate can significantly contribute to operational efficiency.

Benefits

Opportunity for career growth

Structured professional environment

Qualifications

• Minimum 5 years experience in administrative executive support or office management roles.
• Fluency in spoken and written Arabic and English.

Responsibilities

• Provide efficient administrative and operational support to ensure smooth daily office functioning.
• Coordinate meetings appointments and travel arrangements for staff and management.
• Maintain and update administrative records files databases and documentation.
• Handle incoming and outgoing correspondence including emails letters and courier packages.
• Support onboarding activities for new joiners by preparing workstations arranging system access and ensuring all documentation/tools are ready.
• Assist in organizing company events workshops and training programs.
• Ensure compliance with company policies procedures and administrative standards.
• Liaise with internal departments and external service providers to support office operations.
• Prepare reports presentations and business documents as required.
• Monitor and support health safety and security protocols within the office premises.
• Support HR and line managers with staff leave tracking and maintaining accurate records.
• Interact with internal and external stakeholders.
• Utilize proficiency in MS Office applications for documentation and coordination.
• Demonstrate strong organizational communication and interpersonal skills.
• Maintain professionalism and discretion in handling confidential information.

Skills

Documentation reporting

Coordination abilities

Organizational skills

Time-management skills

Independently managing priorities

Education

Bachelors degree in Business Administration or related field

Job description

Job Summary (List Format): Executive Facilities Management

• Provide efficient administrative and operational support to ensure smooth daily office functioning.
• Coordinate meetings appointments and travel arrangements for staff and management.
• Maintain and update administrative records files databases and documentation.
• Handle incoming and outgoing correspondence including emails letters and courier packages.
• Support onboarding activities for new joiners by preparing workstations arranging system access and ensuring all documentation/tools are ready.
• Assist in organizing company events workshops and training programs.
• Ensure compliance with company policies procedures and administrative standards.
• Liaise with internal departments (HR IT Finance) and external service providers to support office operations.
• Prepare reports presentations and business documents as required.
• Monitor and support health safety and security protocols within the office premises.
• Support HR and line managers with staff leave tracking and maintaining accurate records.
• Interact with internal stakeholders (department managers HR IT Finance) and external stakeholders (courier services contractors).
• Utilize proficiency in MS Office applications for documentation and coordination.
• Demonstrate strong organizational communication and interpersonal skills.
• Maintain professionalism and discretion in handling confidential information.

Qualifications

• Bachelors degree in Business Administration or related field.
• Minimum 5 years experience in administrative executive support or office management roles.
• Fluency in spoken and written Arabic and English.

Skills

• Strong documentation reporting and coordination abilities.
• Excellent organizational and time-management skills.
• Ability to work independently and manage multiple priorities.

Why Join

• Opportunity to work in a structured professional facilities management environment and directly contribute to operational efficiency and stakeholder satisfaction.