Executive Assistant to the Group CEO

CFI Financial Group; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading trading provider in Dubai is seeking an Executive Assistant to support the CEO. The role involves managing the CEO's calendar, drafting communications, and facilitating high-level meetings. Candidates should have over 5 years of experience supporting senior executives, with strong organizational skills. The position offers competitive salaries and opportunities for growth in a collaborative environment.

Benefits

Competitive salaries

Unlimited opportunities for growth and development

Supportive and collaborative environment

Qualifications

• Minimum 5 years of experience supporting senior executives in a corporate environment.
• Strong written and verbal communication skills.
• Exceptional organizational and time management skills.

Responsibilities

• Manage the CEO’s calendar and appointments effectively.
• Intercept and filter communication requests for the CEO.
• Draft and review executive communication.

Skills

Written communication

Verbal communication

Organizational skills

Time management

Problem-solving

Interpersonal effectiveness

Discretion

Tools

Microsoft Office Suite

Calendar management tools

Job description

Who are we?

CFI Financial Group is an award-winning trading provider, possessing more than 25 years of experience with multiple offices around the world including London, Larnaca, Beirut, Amman, Dubai, Kuwait, Azerbaijan, South Africa, Port Louis, and others.

Check out more about CFI here.

CFI is hiring! Make your mark in the online trading industry.

Are you looking to pursue a career in finance? Do you want to work with a dynamic and growing team in the exciting world of online trading and investing? If you answered yes, then we have some amazing opportunities for you!

Role Summary

The Executive Assistant to the Group CEO will play a pivotal role in ensuring the smooth and efficient operation of the Office of the CEO.

Key Responsibilities

• Manage, prioritize, and control the CEO’s calendar, appointments, and daily schedule to ensure alignment with strategic priorities.
• Act as primary gatekeeper to the CEO, reviewing and filtering meeting and communication requests, ensuring only relevant and high-priority matters reach the CEO.
• Draft, review, and prepare accurate and professional executive communication on behalf of the CEO, including emails, memos, internal correspondence, and external messages.
• Coordinate and organize high-level meetings with board members, regulators, strategic partners, ambassadors, and senior stakeholders, ensuring all logistics, agendas, and supporting documents are prepared in advance.
• Prepare concise briefing notes and supporting materials when required, ensuring the CEO has the necessary context and key points ahead of meetings.
• Track and monitor action items, decisions, deadlines, and follow-ups linked to the Office of the CEO, ensuring timely execution without requiring CEO intervention.
• Liaise with internal departments and external stakeholders to facilitate coordination and flow of information related to CEO priorities.
• Arrange and manage business travel, logistics, itineraries, and protocol requirements, ensuring seamless end-to-end execution.
• Maintain strict confidentiality across all matters, handling sensitive information with discretion, integrity, and professionalism.
• Support the CEO in coordinating personal scheduling and logistics where necessary to ensure overall time efficiency and balance.
• Represent the CEO’s office with professionalism in communication, conduct, and follow-through, ensuring alignment with the organization’s standards and brand.

Qualifications

• Minimum 5 years of experience supporting senior executives or C-level leadership in a corporate, financial services, or multinational environment.
• Strong written and verbal communication skills with the ability to draft and edit executive-level communication.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.
• Proven ability to exercise discretion, maintain confidentiality, and demonstrate sound judgment in handling sensitive matters.
• High level of professionalism, interpersonal effectiveness, and stakeholder management capability.
• Strong problem-solving skills, proactive mindset, and the ability to anticipate needs before they arise.
• Proficiency in Microsoft Office Suite, calendar management tools, and modern communication platforms.

Why join CFI?

• We’re a fast-growing, multinational company
• Competitive salaries and benefits
• Work and learn with industry professions
• Supportive and collaborative environment
• Unlimited opportunities for growth and development