Executive Assistant to CEO

Arada; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A global company in Dubai is seeking a highly competent Executive Assistant to support the CEO and enhance the effectiveness of the team. The role requires managing complex calendars, coordinating travel, preparing briefing documents, and acting as a liaison. Ideal candidates will have a Bachelor’s degree and at least 5 years of experience supporting C-suite leaders, along with exceptional organizational skills and proficiency in Microsoft Office. Competitive compensation and dynamic work environment offered.

Qualifications

• Bachelor’s degree or equivalent required.
• Minimum 5 years of experience in an executive assistant role.
• Experience supporting C-suite leaders is preferred.

Responsibilities

• Manage complex calendars and schedule meetings across time zones.
• Support CEO interactions with Board members and investors.
• Coordinate travel arrangements and logistics for events.
• Prepare briefing documents and presentations for meetings.
• Act as a liaison between the CEO and stakeholders.

Skills

Exceptional organizational skills

Strong written and verbal communication skills

Ability to think ahead and take initiative

High emotional intelligence and discretion

Proficiency in Microsoft Office Suite

Education

Bachelor’s degree or Equivalent

Tools

Microsoft Office Suite

Teams

HRIS

Job description

We are seeking a highly competent, proactive, and detail-oriented Executive Assistant to support the CEO and contribute to the effectiveness of the global Brooki team. This role goes beyond traditional diary management and event coordination - it requires a strategic thinker who can anticipate needs, manage complex priorities, and act as an extension of the CEO in day-to-day operations

PRIMARY RESPONSIBILITIES

• Manage complex calendars, scheduling meetings across time zones, and prioritizing engagements.
• Support CEO interactions with Board members, investors, and senior leadership, including coordination of materials, agendas, and follow-ups.
• Coordinate travel arrangements, itineraries, and logistics for events and meetings.
• Prepare briefing documents, presentations, and reports for internal and external meetings.
• Strong business acumen with the ability to understand strategy, priorities, and commercial implications.
• Handle confidential information with discretion and professionalism.
• Act as a liaison between the CEO and internal/external stakeholders.
• Anticipate needs and proactively identify opportunities to streamline workflows and improve efficiency.
• Support project tracking and follow-ups on key initiatives led by the CEO - Brooki.
• Assist in drafting communications, memos, and strategic updates.
• Coordinate cross-functional meetings and ensure timely completion of action items.
• Work on ad-hoc projects and technology initiatives.

QUALIFICATIONS

• Bachelor’s degree or Equivalent

EXPERIENCE

• Minimum 5 years of experience in an executive assistant or chief of staff-type role, preferably supporting C-suite leaders.

SKILLS AND COMPETENCIES

• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to think ahead, anticipate needs, and take initiative.
• High emotional intelligence and discretion.
• Comfortable working in a fast-paced, global environment with shifting priorities.
• Proficiency in Microsoft Office Suite, Teams, HRIS, and able to adapt to new technology and AI tools