Executive Assistant (Retail Fashion - Female)

Ultiwiseconsult; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading retail & distribution powerhouse is seeking a proactive Executive Assistant in Dubai to provide high-level support to senior leadership. Candidates should have 3-5 years' experience, strong communication skills, and proficiency in the Microsoft Office suite. This role involves managing schedules, preparing reports, and acting as a liaison between leadership and stakeholders.

Qualifications

• 3-5 years of experience supporting senior leadership.
• Excellent verbal and written English skills.
• Proficient in Microsoft Office suite.

Responsibilities

• Manage executive calendars and schedule appointments.
• Act as primary point of contact for executives.
• Prepare reports and correspondence.

Skills

Multitasking

Communication

Microsoft Office Suite

Integrity

Adaptability

Job description

Job Title: Executive Assistant

Location: Dubai, UAE

Company: A leading retail & distribution powerhouse in the GCC

Reporting to: Senior Leadership Team

Position Overview

We are seeking a proactive, organized, and detail‑oriented Executive Assistant to provide high‑level administrative support to senior leadership. The ideal candidate will be resourceful, efficient, and able to handle confidential information with professionalism and discretion. This role requires a strong ability to multitask, exceptional communication skills, and a solution‑oriented mindset.

Key Responsibilities

• Manage executive calendars including scheduling appointments, meetings, and travel arrangements
• Act as the primary point of contact between the executive team and internal/external stakeholders
• Prepare reports, presentations, correspondence, and documentation as required
• with integrity and professionalism
• Coordinate and support executive meetings — agenda preparation, minutes, follow‑ups
• Organize travel itineraries, visas, accommodations, and expense claims
• Support business operations including vendor coordination and office administration activities
• Assist in special projects, events, and business initiatives
• Monitor email inbox and prioritize urgent communication
• Maintain records, files, and documentation accurately
• Ensure smooth daily operations and provide general administrative support

Qualifications & Skills

• A polished professional with 3‑5 years previous experience supporting senior leadership in a dynamic environment (luxury retail / brand‑driven businesses preferred).
• Someone who excels at multitasking with grace — juggling priorities, adapting to change, and maintaining clarity under pressure.
• A master communicator: outstanding verbal and written English, and comfortable interacting with senior internal & external stakeholders at all levels.
• Tech‑savvy: proficient in the Microsoft Office suite (Outlook, PowerPoint, Excel) and comfortable adopting new tools/CRM systems.
• A creative thinker: you find smarter ways to get things done, you don’t just follow the process—you elevate it.
• Discreet and trustworthy: you handle sensitive information with integrity and confidentiality.
• A team player with a “roll up your sleeves” attitude — aligning with our leadership culture of getting in and doing the work.

Bonus If You Have

• Background in retail, brand‑management, luxury, or lifestyle sectors
• Experience in international travel logistics, and multi‑region coordination
• Exposure to marketing, events, or stakeholder communications
• A second language other than English