Executive Assistant

Black & Grey HR Consultancy FZE; United Arab Emirates; On-site; AED 183,000 - 258,000; Full time

Job summary

A leading logistics service company in the United Arab Emirates is seeking an Executive Assistant to the CEO. The ideal candidate will provide comprehensive administrative support, manage the CEO's schedule, and handle confidential information with discretion. Key responsibilities include coordinating communications, arranging travel, and preparing documents. This role requires 3–5 years of experience in an executive support position, excellent communication skills, and proficiency in MS Office. Attractive salary and benefits package is offered.

Benefits

Attractive Salary

Benefits

Qualifications

• 3–5 years of experience in a secretarial or Executive Assistant role.
• Prior experience supporting senior management or a CEO is highly preferred.
• Fluency in English is required.

Responsibilities

• Provide full administrative and secretarial support to the CEO.
• Manage and coordinate the CEO’s calendar and appointments.
• Prepare, draft, and edit correspondence and reports.
• Handle confidential information with discretion.
• Coordinate communications on behalf of the CEO.

Skills

Excellent written and verbal communication skills

Strong organizational abilities

Time-management skills

Proficiency in MS Office

Ability to multitask

Discretion and confidentiality

Job description

Black & Grey HR is recruiting for a globally recognized logistics services company. Our client is looking for an Executive Assistant (EA) to the CEO to provide comprehensive administrative and secretarial support. The ideal candidate will act as a key point of contact, manage the CEO’s daily schedule, handle confidential information with discretion, and ensure smooth day-to-day operations.

Key Responsibilities

• Provide full administrative and secretarial support to the CEO
• Manage and coordinate the CEO’s calendar, meetings, and appointments
• Prepare, draft, and edit correspondence, emails, reports, and presentations
• Handle confidential and sensitive information with a high level of discretion
• Coordinate internal and external communications on behalf of the CEO
• Arrange travel, accommodation, and itineraries as required
• Organize meetings, prepare agendas, take minutes, and follow up on action items
• Maintain filing systems (electronic and physical) and ensure proper documentation
• Liaise with senior management, clients, vendors, and other stakeholders
• Support ad-hoc administrative tasks as assigned by the CEO

Requirements

• 3–5 years of experience in a secretarial or Executive Assistant role
• Prior experience supporting senior management or a CEO is highly preferred
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and work under pressure
• High level of professionalism, discretion, and confidentiality
• Fluent in English is required.

Benefits

• Attractive Salary + Benefits