Executive Assistant

ALBA CORP; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic corporation in Dubai is seeking an Executive Assistant to provide high-level administrative support to the Chief Sales Officer and the leadership team. Ideal candidates must have 1-3 years of relevant experience, strong organizational skills, and proficiency in Microsoft Office and scheduling tools. The role is full-time on-site, offering a competitive salary of 3,500 – 4,000 AED, along with benefits including medical insurance and 30 days of paid annual leave.

Benefits

Work Visa sponsorship

Medical insurance

30 days of paid annual leave

Training on internal systems

Exposure to strategic business operations

Qualifications

• 1–3 years of experience in executive assistance, office administration, or similar roles.
• Ability to maintain confidentiality and work under pressure.
• Proficient in scheduling tools and adapting to change.

Responsibilities

• Manage calendars and travel schedules for the CSO and senior leadership.
• Organize internal and external meetings with agenda preparation.
• Draft and manage executive communications and reports.
• Serve as a liaison between executives and internal teams.

Skills

Organizational skills

Attention to detail

Excellent communication skills

Familiarity with CRM systems

Education

Bachelor's degree in Business Administration, Communications, or a related field

Tools

Microsoft Office Suite

Google Workspace

Calendly

Job description

Overview

We are looking for an Executive Assistant to provide high-level administrative and operational support to our Chief Sales Officer (CSO) and broader leadership team. This role is pivotal in ensuring seamless day-to-day coordination, communication, and time management for executive functions.

This position is ideal for a proactive, detail-oriented professional who thrives in a fast-paced environment. You should be tech-savvy, highly organized, and capable of managing multiple priorities with discretion and efficiency. If you're passionate about executive-level support and enjoy being the backbone of a high-performance team, read on.

Key Responsibilities

Executive & Administrative Support

• Manage calendars, appointments, and travel schedules for the CSO and senior leadership.
• Organize internal and external meetings, including preparation of agendas, minutes, and follow-ups.
• Maintain confidentiality while handling sensitive company and personnel information.
• Draft, review, and manage executive communications, reports, and presentations.

Operations & Coordination

• Serve as the liaison between executives and internal teams to ensure smooth workflow.
• Track action items and ensure timely execution across departments.
• Coordinate with vendors, clients, and external stakeholders as needed.
• Manage basic office operations and procurement tasks.

Project Assistance & Reporting

• Assist in preparing business reports, dashboards, and performance summaries.
• Support the CSO with sales documentation, CRM updates, and executive summaries.
• Help plan and execute internal events, workshops, or executive offsites.
• Continuously improve processes and workflows for executive efficiency.

Requirements

• 1–3 years of experience in executive assistance, office administration, or similar roles.
• Strong organizational skills and attention to detail with the ability to prioritize effectively.
• Proficient in Microsoft Office Suite, Google Workspace, and scheduling tools like Calendly.
• Excellent communication skills, both written and verbal.
• Familiarity with CRM systems (e.g., Salesforce, HubSpot) is a plus.
• Ability to maintain confidentiality, work under pressure, and adapt to change.
• Bachelor's degree in Business Administration, Communications, or a related field preferred.

Salary & Benefits

Competitive Salary: 3,500 – 4,000 AED

• Work Visa sponsorship
• Medical insurance
• 30 days of paid annual leave
• Training on internal systems, CRM tools, and executive communication
• Exposure to strategic business operations and high-level decision making

Work Arrangement

Type: Full-time, on-site position

Note: Remote or hybrid work is not available. Candidates must be based in or willing to relocate to the UAE.

Why Join Us?

• Work closely with executive leadership and gain valuable mentorship
• Be part of a collaborative, goal-driven team with a focus on excellence
• Develop cross-functional experience and business acumen
• Join a company where your organizational strengths make a strategic difference

Organized and efficient? Step into a role where your structure powers our success. Apply now!