Executive Assistant

Confidential; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading corporate entity in Dubai is seeking a highly professional Executive Assistant to support the Chairman. This role demands exceptional organizational skills and the ability to manage complex schedules. Ideal candidates will have over 5 years of experience in similar positions, demonstrating strong communication and discretion. Responsibilities include managing correspondence, arranging meetings, and building relationships with stakeholders. This is a full-time position requiring a proactive and resourceful mindset.

Qualifications

• 5+ years of experience as an Executive Assistant for senior leadership or C-suite executives.
• Exceptional organizational and time-management skills with strong attention to detail.
• Excellent written and verbal communication skills.
• High level of integrity, ethics, and discretion in handling confidential information.

Responsibilities

• Manage communications as the primary point of contact for the Chairman.
• Oversee the Chairman’s calendar, meetings, and travel arrangements.
• Draft and manage correspondence, reports, and presentations.
• Coordinate meetings and ensure all materials are prepared in advance.

Skills

Organizational skills

Communication skills

Discretion

Proactive mindset

Interpersonal skills

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Google Workspace

Job description

Executive Assistant to the Chairman

Location: Dubai, UAE

Experience: 5+ years

Industry: Corporate / Leadership Support

About the Role

We are looking for a highly professional and proactive Executive Assistant to support our Chairman. This role requires exceptional organizational skills, strong communication abilities, and the highest level of discretion. The ideal candidate will be a strategic partner who anticipates needs, manages complex schedules, and ensures seamless daily operations.

Work Profile

• Act as the primary point of contact for the Chairman, managing communications with professionalism and discretion.
• Proactively manage the Chairman’s calendar, meetings, travel, and appointments to maximize efficiency.
• Anticipate needs and take initiative to resolve issues before they arise.
• Draft, review, and manage correspondence, reports, and presentations with accuracy and confidentiality.
• Coordinate meetings, prepare agendas, and ensure all materials are ready in advance.
• Build and maintain strong relationships with internal and external stakeholders on behalf of the Chairman.
• Handle sensitive and confidential information with integrity.
• Provide support on personal and professional tasks to ensure smooth day-to-day operations.

Previous Experience requirement

• Bachelor’s degree preferred; additional certifications in business administration or related fields are a plus.
• 5+ years of experience as an Executive Assistant, ideally supporting senior leadership or C‑suite executives.
• Exceptional organizational and time‑management skills with strong attention to detail.
• Excellent written and verbal communication skills.
• High level of integrity, ethics, and discretion in handling confidential information.
• Proactive, resourceful, and solution‑oriented mindset.
• Strong interpersonal skills with the ability to work effectively at all levels.
• Proficiency in Microsoft Office Suite, Google Workspace, and digital collaboration tools.