Executive Assistant

DMC; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading pharmaceutical organization in Dubai is seeking an experienced Executive Assistant to support senior leadership. Key responsibilities include managing complex calendars, organizing meetings, and maintaining confidentiality while ensuring smooth operations. The ideal candidate will have a Bachelor's degree and at least 5 years of experience in a similar role, preferably in the pharmaceutical or healthcare industry. This position offers a competitive salary along with employee benefits as per UAE Labour Law.

Benefits

Competitive Salary

Employee Benefits as per UAE Labour Law

Qualifications

• Minimum 5 years of experience as an Executive Assistant or in a similar role.
• Experience in the pharmaceutical or healthcare industry is preferred.
• Ability to manage multiple tasks and shifting priorities effectively.

Responsibilities

• Manage complex calendars and prioritize meetings.
• Organize meeting materials, including agendas and presentations.
• Handle travel arrangements and maintain confidentiality.

Skills

Organizational skills

Time-management

Communication skills

Attention to detail

Microsoft Office proficiency

Education

Bachelor’s degree or diploma in Business Administration

Tools

MS Outlook

MS PowerPoint

MS Excel

MS Word

Job description

We're recruiting an Executive Assistant for one of our clients, who is a leading pharmaceutical organization based in Dubai, UAE.

About Our Client:

Our client is a leading pharmaceutical company in Dubai, recognized for its commitment to high-quality healthcare solutions. With a strong presence in the UAE market, the company focuses on delivering reliable pharmaceutical products, advanced formulations, and consistent patient-centered innovation.

Key Responsibilities:

• Manage complex calendars, prioritize meetings, and coordinate seamlessly with internal and external stakeholders
• Organize and prepare meeting materials, including agendas, presentations, minutes, and follow-up actions
• Handle travel arrangements, itineraries, and expense reports with accuracy
• Maintain confidentiality while ensuring smooth day-to-day operations for the Head of Franchise
• Track tasks, deadlines, and deliverables to support alignment across teams
• Draft emails and other communications on behalf of the Head
• Prepare PowerPoint presentations and documents with strong attention to detail
• Maintain databases, records, and shared files in an organized and up-to-date manner

Requirements:

• Bachelor’s degree or diploma in Business Administration or a related field
• Minimum of 5 years of experience as an Executive Assistant or Administrative Assistant supporting senior leadership (Directors, Heads of Department, or C-suite)
• Experience in the pharmaceutical/healthcare industry or within a consulting firm is highly preferred
• Strong organizational, planning, and time-management skills
• Proven ability to manage multiple tasks and shifting priorities effectively
• High level of professionalism, discretion, and confidentiality
• Excellent written and verbal communication skills in English
• Advanced proficiency in MS Office applications, including Outlook, PowerPoint, Excel, and Word

Benefits:

• Competitive Salary
• Employee Benefits as per the UAE Labour Law