Executive Assistant

TXM Solutions; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A non-profit organization is seeking a highly organized Executive Coordinator in Dubai. The role involves supporting senior leadership by managing priorities, communications, and complex travel arrangements. Candidates must hold a Bachelor’s degree and possess over 7 years of administrative experience. Bilingual proficiency in Arabic and English is essential. The ideal candidate will have strong MS Office skills and excel in a multicultural environment. This role requires discretion and professionalism in handling sensitive information.

Qualifications

• 7+ years of senior administrative or executive support experience.
• Proactive, reliable self-starter who works well in a multicultural environment.

Responsibilities

• Act as the main point of contact for the Director General’s office.
• Manage calendars, meetings, priorities, and complex travel arrangements.
• Prepare and coordinate correspondence, reports, and meeting materials.
• Organise internal and external meetings, events, and follow-ups.
• Support senior leadership and management committees.
• Handle sensitive information with discretion and professionalism.
• Take ownership of special projects under deadlines.

Skills

Fluent in Arabic

Fluent in English

MS Office proficiency

Digital communication tools

Excellent organisation skills

Communication skills

Stakeholder-management skills

Education

Bachelor's degree

Job description

We’re looking for a confident and highly organized Executive Coordinator for one of our non profit organisation client to support their senior leadership and keep daily operations running smoothly. This is a hands‑on role for someone who enjoys managing priorities, communicating with diverse stakeholders, and working with a high level of trust and independence.

What you’ll do:

• Act as the main point of contact for the Director General’s office
• Manage calendars, meetings, priorities, and complex travel arrangements
• Prepare and coordinate correspondence, reports, presentations, and meeting materials
• Organise internal and external meetings, events and follow‑ups
• Support senior leadership, board members, and management committees when needed
• Handle sensitive information with discretion and professionalism
• Take ownership of special projects and work confidently under deadlines

What we’re looking for:

• Bachelor’s degree with 7+ years of senior administrative or executive support experience
• Fluent in Arabic and English (spoken and written)
• Strong skills in MS Office and digital communication tools
• Excellent organisation, communication, and stakeholder‑management skills
• A proactive, reliable self‑starter who works well in a multicultural environment