Executive Assistant

Via Medica International; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A prominent healthcare company is seeking an experienced Executive Assistant to support the CEO in Abu Dhabi. This role involves managing schedules, coordinating travel, and handling confidential information. The ideal candidate should have 10-15 years of executive support experience, strong interpersonal skills, and proficiency in MS Office, combined with a degree in Business or a related field. This position requires multitasking abilities and discretion in communication.

Qualifications

• 10-15 years of proven experience as an Executive Assistant or similar role.
• Ability to manage sensitive and confidential situations with professionalism.
• Ability to analyze situations and take appropriate action consistent with company policies.

Responsibilities

• Manage professional and personal scheduling for CEO.
• Coordinate complex scheduling and extensive calendar management.
• Prepare reports, correspondence, and presentations as required.

Skills

Interpersonal skills

MS Office proficiency

Multitasking

Confidentiality

Education

Degree in Business or related field

Tools

MS Office

Job description

Via Medica International Healthcare is seeking an experienced Executive Assistant to join our team in Abu Dhabi.

The Executive Assistant will be responsible for managing a wide range of administrative and executive support duties while serving as the primary point of contact between the executive leadership and internal stakeholders. This role provides high-level support to the executive team to ensure company goals and objectives are achieved and daily operations run smoothly and efficiently.

Location: Abu Dhabi

Duty Hours: 48 Hours per week for 5 days

Essential Functions

• Manages professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Coordinates complex scheduling and extensive calendar management, as well as management of content and flow of information to CEO/senior executives.
• Manages, coordinates, and arranges CEO/senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination.
• Performs administrative and office support, such as typing, dictation, spreadsheet creation, sending emails, and maintenance of filingsystemand contactdatabase.
• Prepare reports, correspondence, and presentations as required.
• Facilitates approvals of documents by the CEO/senior management.
• Maintains professionalism and strict confidentiality with all materials, and exercisediscretion when interfacing with the business.
• Organizes team communications and plan events, both internally and offsite.

Qualifications / Requirements

• Degree inBusinessor related field
• 10-15 years of proven experience as an Executive Assistant or similar role
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Proficiency in MS Office and relevant administrative tools
• Ability to multitask and work under pressure
• Abilitytoanalyze situationsandtakeappropriate actionconsistentwithcompany policies.
• Operates in a fair,consistentandequitablemanner, and displays such behavior by example.
• Takes or organizes individual and collective action after analyzing situations based on the available evidence and knowledge.

Salary and benefits will be discussed during the initial screening.